Financial Aid Program Specialist

The Program Specialist plays a key role in keeping vital college programs running smoothly in the financial aid department. If you are a detail-driven professional who thrives in a collaborative environment this role blends problem-solving coordination and meaningful impact on student success and would be a great fit for :

Starting salary is $5054 per month which is based on $60648; $29.04 per hour.

Under general supervision plan organize direct and coordinate operations for various financial aid programs. The Program Specialist will serve as the loan coordinator for both the Federal Direct Student Loan program and Private loans and will manage reporting and reconciliation of the Washington State aid programs. They will oversee day-to-day program operations function as the program representative and resource and resolve problems within a delegated area of authority. This position blends the utilization of higher-level technical skills while exercising independent judgement in applying financial aid regulations and determining student eligibility.

• Independently manage the Federal Direct Student Loan program including determining eligibility and annual limits processing Entrance Counseling and Master Promissory Note files loan proration and required monthly reconciliation
• Coordinate student loan default prevention activities including working with external partners student outreach and communication campaigns
• Perform quarterly reporting and reconciliation of state aid including Washington College Grant (WCG) and College Bound Scholarship (CBS) complete all quarterly interim reports and may assist Executive Director with annual Unit Record Reporting
• Determine eligibility for WCG-Connect WCG Bachelors level grant amounts and will assist in supporting WCG-Apprenticeship implementation and awarding
• Make award determinations that fit within each students cost of attendance ensuring that financial need is met and not exceeded
• Ensure compliance with Title IV State and Institutional regulations and policies related to financial aid programs and decision making
• Use advanced functionality within ctcLink (PeopleSoft) and authorized external systems including navigating multiple system pages running queries uploading and downloading files extracting data and maintaining accurate program records
• Individually manage and keep a schedule to stay on track with weekly monthly and quarterly program required tasks and deadlines
• Run quarterly Satisfactory Academic Progress (SAP) process and notify students of their status
• Provide accurate information and advice to students staff and the public regarding financial aid programs policies and procedures
• Maintain auditable records for all managed programs and assist in completing state and federal reports accurately and timely
• Collaborate with the Finance department to reconcile close out and resolve discrepancies in program accounts annually
• Independently problem-solve and troubleshoot system errors using program handbooks system business processing guides and internal policy and procedures
• Interpret and analyze data across multiple systems to make informed decisions in accordance with federal state and institutional policies including approved overrides and exceptions
• Maintain and develop procedures for continuous improvement of policies procedures and use of technology related to overseen programs to better serve students and staff
• Use word processing graphics statistical spreadsheet and/or database software
• Perform Excel processing tasks such as merging and sorting with spreadsheet and database files
• Actively seek out and participate in federal and state provided training and policy updates
• Other duties as assigned

Required Skills/Abilities:

• Excellent customer service and strong interpersonal skills
• Ability to work with a diverse range of individuals and stakeholders
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Strong analytical and problem-solving skills
• Ability to function well in a high-paced and at times stressful environment
• Proficient with Microsoft Office Suite general office equipment and related software

• Contingent upon successfully completing a job-related background check in accordance with Washington State law
• Associates degree
  • Three years of relevant work experience providing financial assistance services

Or

• Equivalent education and experience

• Experiencein awarding financial aid funds management and reporting
• Experience working in a community/technical college or other higher education setting
• Experience with State and Federal financial aid program regulations

• Prolonged periods of sitting at a desk and working on a computer. Varying from 4-7 hours per day
• Must be able to lift up to 25 pounds at times.

Compensation Work Schedule and Benefits:

Starting salary is $5054 per month which is based on $60648; $29.04 per hour.

This positions hours will vary based on 40 hours per week Monday through Friday primarily between the hours of 7 a.m. to 5 p.m. A regular schedule will be finalized upon hire based. Candidate must be willing and able to work on-site; some hybrid work may be available.

Bargaining Unit:

• The position has been designated as a bargaining unit position represented by the Bellingham Educational Support Team (BEST). Benefits are subject to the Collective Bargaining Agreement (CBA).

This position will receive prorated leave based on the BEST CBA:

• 8 hours per month of sick leave
• 10.67 starting at hours per month of vacation leave
• 24 hours of personal leave per calendar year
• 13 paid state/college holidays per calendar year

Benefits also include a Washington State insurance package including selecting one of:

• 6 medical options
• 3 dental plan options
• 3 vision plan options

Include:

• life insurance
• long-term disability

Retirement benefits package including one of:

• Public Employees Retirement System (PERS) Plan 2
• Public Employees Retirement System (PERS) Plan 3

Two voluntary investment (not matched) programs

• TIAA (403b)
• State Deferred Compensation (457) plan

Additional optional benefits include ability to participate in:

• Medical Flexible Spending plan
• Limited Purpose Flexible Spending plan
• Health Savings Account
• Dependent Care Assistance
• Discounts for automobile and homeowner insurance
• Employee Assistance Program (EAP)
• Up to 21 days of military leave
• Up to 5 days of paid bereavement leave
• Paid civil/jury duty
• Ability to participate in a shared leave program

Bargaining Unit:

• The position has been designated as a bargaining unit position represented by the Bellingham Educational Support Team (BEST). Benefits are subject to the Collective Bargaining Agreement (CBA).

Application Procedures and Deadline:

Required application materials must be completed and submitted online at and received by 5 p.m. on March 6 2026 for priority consideration. Application materials received after this date and time may be considered until the position is filled. More information about Bellingham Technical College is or contact the Human Resources Office at . You will be contacted if selected for an interview. At this time BTC is not sponsoring H-1B Visas.

Required Online Application Materials:

• Completed BTC Online Employment Application & Supplemental Questions
• Resume (Word or PDF file attachment)

Interviews are tentatively scheduled for March 23 March 24 2026

The application package and all materials submitted with it become the property of the college and will not be returned or considered for additional or future openings.

Mission: Bellingham Technical College provides student-centered high-quality professional technical education for todays needs and tomorrows opportunities.

Employment Eligibility Verification: Bellingham Technical College employs only United States citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the Department of Homeland Security.

Bellingham Technical College does not discriminate on the basis of race ethnicity creed color sex gender identity or expression citizenship or immigration status national origin age religion disability veteran or military status sexual orientation genetic information the presence of any sensory mental or physical disability or the use of a trained dog guide or service animal by a person with a disability pregnancy marital status or any other characteristic protected by federal state or local law in its programs activities and services. The following person has been designated to handle inquiries regarding the non-discrimination policies/Section 504: Allison Mack Director for Human Resources 360.752.8354 or . For Title IX compliance contact: Michele Waltz Vice President of Student Services 360.752.8440 or . Mailing address: 3028 Lindbergh Avenue Bellingham WA 98225. BTC publications are available in alternate formats upon request by contacting the Accessibility Resources office at 360.752.8576.