Executive Administrative Assistant AS8154
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Job Location:
Stillwater, NY - USA
Hourly Salary:
$ 20 - 25
Posted on:
13 hours ago
Vacancies:
1 Vacancy
Job Summary
The Office of University Research Compliance at Oklahoma State University (OSU) seeks candidates for the position of Executive Administrative Assistant.
About this Position
This position provides administrative assistance to leadership and all other office personnel in University Research Compliance (URC)
Executive Administrative Assistant
- Provides administrative support to the Assistant Vice President for Research Compliance and other office personnel
- Support and manage the day-to-day operation of the Assistant Vice President for Research Compliance including his/her daily schedule
- Secures appointments and schedule meetings with the University administration faculty staff students etc. on behalf of the Assistant Vice President for Research
- Ensures administrative actions are completed appropriately and timely within the division of University Research Compliance.
- Secure Assistant Vice President for Research signature for all needed documents and ensures delivery to necessary recipients
- Provide hospitality measures within the URC office including guest relations
- Copying/scanning/shredding of requested documents for Assistant Vice President for Research Compliance.
General Office Support
- Serve as primary contact with other administrative offices college research offices and external constituencies in regards to administrators calendars.
- Maintaining the facility and vehicles for cleanliness and organization.
- Schedule service calls car maintenance and maintain adequate supply of office materials business cards signs and identification equipment refreshments for meetings etc.
- Maintain a university purchasing card for small order purchases.
- Assist URC staff with travel arrangements and reimbursements for all travel.
- Maintain departmental records to include but not limited to emergency calling lists departmental contact info and division contact information.
- Provide administrative support to a central administrative unit to include complex calendar scheduling scheduling meetings managing.
- Coordinate details of selected meetings for the office.
- Maintain a high level of confidentiality and professionalism.
- Assist with and organize activities and special projects as assigned.
- Assist compliance committees with meeting scheduling drafting letters safe record keeping scanning documents taking minutes of meeting or recording meetings disseminate training documentation.
Required Qualifications
- High School/GED (degree must be conferred on or before agreed upon start date)
Five years experience.
Post-secondary education may substitute for years of required experience.
- Skills Proficiencies and/or Knowledge:
- Independent and trustworthy person with the ability to handle confidential and sensitive information.
- Ability to show and demonstrate on a consistent basis initiative professionalism poise and flexibility and work within an environment of frequent interruptions conflicting priorities and varying workloads.
- Excellent written and verbal communication skills.
- Proficient experience in Microsoft Windows operating systems and Microsoft Office applications including Microsoft Word PowerPoint Excel and Outlook.
- Excellent calendar management skills and demonstrated history of complex scheduling with consistent follow through.
- Proven ability to work independently.
- Strong organization and prioritization skills.
- Demonstrated ability to meet project deadlines.
- Ability to anticipate needs resourcefulness and responsiveness are essential.
Preferred Qualifications
- Bachelors
Hiring Range
$20.00 - $25.50 per hour
Special Instructions to Applicants
For full consideration please include a resume cover letter and contact information for three professional references.
Required Experience:
Junior IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Personal Assistant Experience
- Microsoft Powerpoint
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
About Company
Oklahoma State University is a modern land-grant university that prepares students for success. OSU is America’s Brightest Orange. Through leadership and service, OSU is preparing students for a bright future and building a brighter world for all. As Oklahoma’s only university with a ... View more
