Administrative Associate I CARC

Agency

Department

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Important Immigration information:

A Presidential proclamation issued on September 19 2025 imposes a $100000 fee on new H-1B petitions filed after September 21 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore if you need immigration sponsorship for your employment we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

In addition on January 27 2026 Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate

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The Administrative Associate I is responsible for providing administrative organizational data entry data verification accounting and customer service skills to the International Goat Research Center Poultry Center the Meat Laboratory Center within the College of Agriculture Food and Natural Resources.

This position is funded by a grant or restricted funds. Continued employment is contingent on the renewal of grant or restricted funding.

This position may pay more than the salary listed above depending on the qualifications and experience of the selected candidate.

Responsibilities:

• Create requisitions in Panther Buy Upload requested documents to DocuSign; corrections/adjustments.

• Creates a welcoming environment by greeting guests answering phone calls directing visitors and taking messages for employees when needed; Schedule travel for visiting professors prospective candidates etc.

• Provides routine support for teams when necessary.

• Prepare Request Documents as needed for office staff and other key personnel.

• Participates and assists in college-wide events activities committees and performs other duties as necessary.

Required Education and Experience:

• High school diploma or equivalent combination of education and experience.

• One year of experience.

Required Knowledge Skills and Abilities:

• Knowledge of word processing spreadsheet and database applications.

• Ability to multitask and work cooperatively with others.

• Effective verbal and written communication skills.

Preferred Qualifications:

• Three years of related experience.

• Positive attitude for greeting customers and clients in a friendly and warm manner upon arrival to the office or through the phone.

• Basic knowledge of Microsoft Suite.

• Maintain copier (copy machine) paper ink service calls etc.

• Time management skills to be able to prioritize activities especially when there is a high volume of tasks.

• Positive attitude for greeting customers and clients in a friendly and warm manner upon arrival to the office or through the phone.

• Be able to communicate with internal team members or clients and understand their needs.

• Strong organizational skills to keep multiple calendars organized.

• Administrative skills to be able to use basic computer programs including Microsoft Office.

• Flexibility to be able to move between activities and duties quickly if priorities change.

• Use of standard office equipment and personal computers.

Other Requirements:

• Weekend or evening work may be required occasionally.

• This position may require some travel.

All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.