Assistant Singapore Centre

Administrative Assistance

• Draft correspondence and notes manage calendars information flows and records.
• Organise events workshops meetings and conferences. This may include managing venue reservations catering arrangements preparation of invitations and participant lists and other general support during events.
• Act as an administrative focal point for contacts with Member Delegations and other external interlocutors.
• Organise business travel including bookings visa applications and processing of expense claims.
• Prepare and process contracts and associated payments for intellectual service providers and invited experts.
• Provide assistance in the preparation and updating of documents publications websites and social media in both official languages (English and French). This may include sub-editing proof-reading and formatting.

Office management

• Serve as on-site contact point for technical support teams in Paris.
• In coordination with the technical teams in Paris provide first-level support related to potential technical problems escalate issues teams as needed be the first contact with local suppliers accompany them when intervening in the office premises and check the work has been done.
• Follow up small contracts with local suppliers e.g. office stationaries mail.
• Provide local support to technical teams in Paris when carrying out procurement processes.
• Be aware of the fire safety rules within the building.

Continuous learning and process improvement

• Pro-actively suggest improvements to existing administrative processes workflows and working methods.
• Adopt a continuous learning approach with regard to evolving corporate systems and procedures and other relevant IT tools.
• Keep abreast of the relevant financial and/or human resource rules pertaining to assigned workflows.

Qualifications :

Ideal Candidate Profile

Academic Background

• Secondary level of education preferably with office management secretarial and language studies.

Professional Background

• Relevant experience ideally in an international environment including preparation of documents/publications and organisation of large-scale meetings and events as well as travel management.

   Tools

• Excellent knowledge and experience in the use of Microsoft Office Suite and proven ability to learn new systems rapidly. Experience in using mission software (such as SAP) and web management software (such as T4) would be an advantage.

Languages

• Fluency in English one of the two OECD official languages and knowledge of French with a commitment to reach a good working level.
• Knowledge of other languages would be an asset.

Continuous learning and process improvement

• Pro-actively suggest improvements to existing administrative processes workflows and working methods.
• Adopt a continuous learning approach with regard to evolving corporate systems and procedures and other relevant IT tools.
• Keep abreast of the relevant financial and/or human resource rules pertaining to assigned workflows.

Core Competencies

• OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 1); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 2); Achieve Results (Level 1); Innovate and Embrace Change (Level 1).
• To learn more about the definitions for each competency for levels 1-3 please refer to  OECD Core Competencies.

Additional Information :

Contract Duration

• 24 months fixed-term appointment.

What the OECD offers

• For a part-time official position at 50% the monthly salary starts at approximately EUR 1949 plus allowances based on addition to their basic salary OECD officials assigned to the Centre may be exempt of income tax and may receive an additional allowance of EUR 1 000 per month (pro-rated to the officials 50% working hours). 
• Click here to consult the Staff Regulations applicable to officials of the OECD. Please note that from 1 July 2025 all Official appointments will be made under the OECDs new contractual modalities.
• Click here to learn more about what we offer and why the OECD is a great place to work.
• Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD our workplace environment and many other policies supporting staff in their daily life.

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries* irrespective of their racial or ethnic origin opinions or beliefs gender sexual orientation health or disabilities.

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.

Remote Work :

No

Employment Type :

Part-time