Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
13 hours ago
Vacancies:
1 Vacancy
Department:
Job Summary
You are the cornerstone who turns everyday work into excellence.
As an Executive Assistant you will play a key role alongside our Co-President supporting her in organizing her day-to-day activities and managing administrative tasks while providing high-level administrative support. You will also support our Co-Founder and contribute to the organization of our Montréal service centre.
With your efficiency discretion and positive energy you make life easier for those around youalways with kindness. You naturally provide thoughtful service both internally and externally. Your approach your aesthetic sense your strong organizational skills and your ability to manage multiple priorities will make you a valued ally.
WHAT YOULL DO
- Ensure effective management of the Co-Presidents calendar organize meetings and schedule appointments while optimizing her day-to-day schedule by anticipating needs and proactively following up.
- Manage the Co-Presidents inbox handle urgent requests and maintain smooth communication with stakeholders.
- Coordinate meetings and travel: bookings confirmations meeting room setup and itineraries.
- Track projects files committees and events; ensure coordination prepare documents and follow up as needed.
- Handle administrative and financial follow-ups: expense reports corporate card petty cash invoice approvals and timesheet approvals.
- Manage donation and sponsorship requests oversee gift card administration and follow up on certain partnerships.
- Manage sensitive files and insurance claims.
- Contribute to the day-to-day management of the Montréal service centre: reception calls mail supplies and occasional orders.
- Provide support to the Co-Founder including coordinating meetings follow-ups and travel as needed.
WHAT YOULL BRING
- Proven experience as an Executive Assistant or in a similar administrative role.
- Discretion professionalism and a strong sense of confidentiality.
- Strong attention to detail autonomy and thoroughness in task execution.
- Ability to manage multiple priorities demonstrate flexibility and adapt quickly in a constantly evolving role.
- Proficiency with IT tools and the ability to learn new ones easily.
- Advanced proficiency in French and English both spoken and written due to the nature of the responsibilities work tools and interactions with English-speaking colleagues partners suppliers and clients.
WHAT WE OFFER
- Passionate about travel Enjoy preferred rates during your stays at Germain Hôtels and explore the countryagain and again!
- A work environment that encourages creativity and autonomycontribute to the growth of a company that supports your development and recognizes you for who you truly are.
- Your health mattersaccess high-quality medical care from the comfort of your home through the Dialogue telemedicine app.
Apply - we look forward to hearing from you!
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Voyez comment nos hôtels Alt défient les conventions d'un bout à l'autre du Canada, avec ses chambres confortables, bien pensées et au design branché.
