Administrative & Maintenance Accounting Coordinator
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Job Location:
Ludlow, MA - USA
Yearly Salary:
$ 55000 - 65000
Posted on:
7 hours ago
Vacancies:
1 Vacancy
Job Summary
Benefits:
- 401(k)
- Competitive salary
- Dental insurance
- Health insurance
- Paid time off
The Administrative & Maintenance Accounting Coordinator is responsible for providing administrative and financial support for MCPs property and maintenance operations. This position acts as a central hub between office administration accounting and the maintenance department ensuring accurate recordkeeping organized billing and smooth communication across departments. Bilingual ability (English/Spanish) is a plus.
Key Responsibilities
Key Responsibilities
- Answer and direct incoming calls greet visitors and assist residents vendors and staff professionally.
- Receive review and enter invoices from managed properties into the accounting system.
- Assist with reconciling property bank accounts on a weekly and monthly basis.
- Coordinate with the Maintenance Departments to process and track work order expenses ensuring purchases and receipts are correctly billed to corresponding properties or work orders.
- Monitor purchases and receipts from maintenance staff; ensure compliance with purchasing policies and timely submission of receipts.
- Track down missing receipts or documentation from maintenance personnel and follow up to ensure all expenses are properly recorded.
- Maintain organized digital and paper filing systems for invoices receipts and financial records.
- Support management with vendor communication quotes and purchase order processing.
- Assist with data entry and reporting related to property budgets maintenance costs and inventory.
- Coordinate with management on company vehicle maintenance schedules mileage logs and expense reporting.
Qualifications
- Minimum 2 years of experience in administrative bookkeeping or property management support role.
- Strong data entry and organizational skills with attention to detail.
- Proficient in Microsoft Office (Excel Outlook Word) and accounting or property management software (Appfolio).
- Knowledge of accounts payable reconciliation and basic accounting principles.
- Strong communication skills.
- Ability to work independently and manage multiple tasks in a fast-paced environment.
- Dependable resourceful and comfortable enforcing compliance procedures.
Compensation: $55000.00 - $65000.00 per year
About Us
MCP is the one stop destination for ALL property management needs. We are a full service firm serving the needs of property owners and tenants throughout Western and Central Massachusetts.
Our team of property managers has been providing top notch services to our clients for over 15 years. We have years of experience when it comes to tenant screening detailed accounting and problem tenants.
Required Experience:
IC
Key Skills
- Fashion Retail
- Advisory
- DCS
- Activex
- Jboss
- Architecture
About Company
A Joint Commission Certified Healthcare Staffing Organization that provides contracted medical professionals to medical institutions across the entire US.
