Administrative Assistant 2, VCH Research Institute

Come work as an Administrative Assistant 2 VCH Research Institute with Vancouver Coastal Health (VCH)!

Vancouver Coastal Health is looking for a Administrative Assistant 2 to join the VCH Research Institute team in Vancouver BC. Apply today to join our team!

As an Administrative Assistant 2 with VCH you will:

• Provide confidential administrative and secretarial support to the designated senior leader for Vancouver Coastal Health and/or applicable Community of Care (CoC) or Corporate area.
• Triage information of a sensitive and confidential nature coordinate the flow of information ensuring accurate and timely delivery of administrative services and keep the senior leader apprised of issues and activities.
• Interact with senior leaders managers/directors and administrative support staff across the organization to convey information and professionally represent the interests of the department/senior leader utilizing strong persuasion and communication abilities and the exchange of information.
• Work independently and communicate with internal and external stakeholders/customers in a manner that promotes positive and respectful relationships.
• May provide work direction to clerical support staff.

Education & Experience

• Graduation from a recognized administrative assistant/secretarial post-secondary program plus three to five (3-5) years progressive experience supporting senior level management or an equivalent combination of education training and experience.
• Must have advanced word processing spreadsheet presentation desktop publishing and database software skills and the ability to type a minimum of 60 w.p.m.

Knowledge Skills & Abilities

• Exercises considerable judgment tact and discretion in preparing disclosing and handling information of a confidential and/or sensitive nature.
• Liaises in a professional and courteous manner with senior leaders managers/directors staff and the public to gather and disseminate information.
• Communicates in a compelling clear and understandable manner (both verbally and in writing) and uses strong persuasion abilities to represent needs of the senior leader.
• Applies excellent time management skills to prioritize and complete assignments in a manner that optimizes departmental effectiveness and contributes to organizational success.
• Practices care and thoroughness when maintaining monitoring calculating and summarizing data records and budget information.
• Collaborates with peers and/or provides direction and guidance to clerical staff to ensure administrative systems and processes are consistently followed and monitored for effectiveness. Ensures gaps are addressed and resolved when identified.
• Employs expertise in the use of desktop computer applications to create a variety of documents and presentations.
• Physical ability to perform the duties of the position.
  
  

The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.

As per Ministry of Health policy all health care workers working in publicly-funded health care facilities are required to report their past receipt of certain vaccines or history of certain infections. Collecting these records will allow for offering of any missing vaccines and for appropriate actions to be taken in the event of any future exposure to a communicable disease or during outbreaks. For all new hires and appointments to Vancouver Coastal Health you will be asked to provide this information as part of the onboarding process.

Why Join Vancouver Coastal Health (VCH):

VCH is a world class innovator in medical care research and teaching delivering service to more than one million BC residents. At VCH we embrace thinking boldly taking smart risks and going first when we believe it will lead to the best possible outcomes for patients and their families. We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care connection to the communities we serve and our culture of teamwork that makes VCH a great place to work.

Comprehensive health benefits package including MSP extended health and dental and municipal pension plan
Grow your career with employer-paid training and leadership development opportunities
Wellness supports including counselling critical incident and innovative wellness services are available to employees and their immediate families
Award-winning recognition programs to honour staff medical staff and volunteers
Access to exclusive discount offers and deals for VCH staff

At Vancouver Coastal Health our vision of healthy lives in healthy communities inspires us and our values and pillars guide us. We support equitable practices diverse teams and inclusive environments which are vital to creating welcoming spaces where everyone can bring their whole selves to work and feel supported. We encourage applications from equity-deserving communities including Indigenous Peoples and members of racialized groups people with disabilities and people of all gender identities and expressions and sexual orientation.

Vancouver Coastal Health is proud to be recognized as one of BCs Top Employers Canadas Best Diversity Employers and Canadas Top Employers for Young People in 2025.

Only short-listed applicants will be contacted for this posting.


***Employees of VCH must apply online via the Internal Career Portal on CareerHub you are currently viewing the External Career Portal. Refer to the site for instructions on how to view internal job postings and how to apply as an employee. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***

Thank you for your interest in Vancouver Coastal Health.