Administrative AssistantGuest Booker Wanf

About Gray Television:

Gray Media or Gray is a multimedia company headquartered in Atlanta Georgia formally known as Gray Television Inc. The company is the nations largest owner of top-rated local television stations and digital assets serving 113 television markets that collectively reach approximately 36 percent of US television households. The portfolio includes 77 markets with the top-rated television station and 100 markets with the first and/or second-highest-rated television station as well as the largest Telemundo Affiliate group with 43 markets totaling nearly 1.5 million Hispanic TV Households. The company also owns Gray Digital Media a full-service digital agency offering national and local clients digital marketing strategies with the most advanced digital products and services. Grays additional media properties include video production companies Raycom Sports Tupelo Media Group and PowerNation Studios and studio production facilities Assembly Atlanta and Third Rail Studios.

About WANF:

Atlanta News First has served Atlanta communities for more than 50 years with local news weather sports and entertainment. WANF (Independent) ANF (streaming) WPCH (CW) and PSN (Peachtree Sports Network) are owned by Gray Television headquartered in Atlanta Georgia. Would you like to work in the #7 market in a city with a thriving economy and a vibrant culture Atlanta News First provides the community with award-winning local news coverage dedicated community service and effective marketing solutions for area businesses. Come to Atlanta for the opportunity. The energy. The chance to dream where theres space to contribute. Where creatives universities entrepreneurs and the worlds biggest brands intersect. Atlanta has a unique culture all its own with a young population a bustling city center packed with urban parks and amenities and famously walkable neighborhoods.

Job Summary/Description:

Are you the kind of person who loves making moving parts come togetherfast smoothly and with zero details missed This role sits at the center of our newsroom helping keep day-to-day operations on track while also owning the full guest booking process from first pitch to youre on in 3 minutes. Youll coordinate analysts interviews sponsored and community segments across multiple live shows each weekhandling outreach confirmations calendars guest prep and day-of logistics. The ideal candidate is proactive calm under pressure great with people and thrives in a quick-turn environment where communication and follow-through matter.

Duties/Responsibilities will include (but not be limited to):

Guest Booking & Coordination:
Guest Booking: Book guests analysts and interviews for broadcast and streaming newscasts specialty programs lifestyle and sponsored sales segments; Brainstorm and pitch creative guest ideas that align with each shows format and audience
Booking Calendar Management: Create and maintain a comprehensive booking calendar for guest appearances across multiple live shows each week and standardize internal and external communication about guest segments to improve guest experience
Guest Management: Improve management of guests when they are in the building and provide clear communication regarding arrival studio time and departure
Cross-Department Coordination: Serve as a centralized coordination point for on-camera segments
Sponsored Segments: Provide a clear point of contact for booking sponsored segments and community partner segments
Digital & Social Media Integration: Streamline communication with digital department about segments that need to be posted and identify social media opportunities
Show Producer Support: Improve productivity of show producers by managing booking logistics and segment details
Community Relations: Foster relationships in the community and manage outreach for potential guests and partners
In-Show Promotion: Maximize in-show teasing of upcoming guest segments through coordination with on-air talent

Administrative Support:
Calendar Management & Scheduling: Manage calendars for News Director coordinate meetings and schedule appointments
Communication: Screen calls and emails take messages and direct inquiries to appropriate personnel
Data Entry & Documentation: Enter and maintain data in booking systems company databases and guest tracking systems with accuracy and attention to detail
Meeting Coordination: Arrange conference rooms prepare agendas take meeting minutes and distribute materials
Office Management: Order supplies oversee office equipment maintenance and ensure a productive work environment
Customer Relations: Greet visitors answer general inquiries and represent the company professionally

Qualifications/Requirements:

Required:

High school diploma or equivalent (GED)
2 years of professional administrative experience
Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook)
Strong written and verbal communication skills
Excellent organizational and time management abilities
Ability to multitask and prioritize effectively in a fast-paced environment
Professional demeanor and strong work ethic
Experience managing calendars and scheduling systems
Demonstrated ability to coordinate multiple stakeholders and projects simultaneously

Preferred:

Bachelors degree or some college coursework
Experience in media broadcasting or entertainment industry
Knowledge of booking software or CRM platforms
Experience with database management systems
Experience with content management or digital publishing systems
Event coordination or conference planning experience
Certification as an Administrative Professional (CAP) or similar credential

If you feel youre qualified and want to work with a great group of people go to you may type in the job title station call letters or click on apply now upload your resume cover letter and references

(Current employees who are interested in this position can apply through theGray-TV UltiPro self-service portal)

WANF-TV/Gray Television Inc. is a drug-free company

Additional Info:

Gray Media provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race color religion sex national origin age disability or addition to federal law requirements Gray Media complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.

Gray Media expressly prohibits any form of workplace harassment based on race color religion gender sexual orientation gender identity or expression national origin age genetic information disability or veteran status. Improper interference with the ability of Grays employees to perform their job duties may result in discipline up to and including discharge.

Required Experience:

Junior IC