Legal Administrative Assistant

• Independently manage document workflows for subcontracts and legal files ensuring version control organization and easy retrieval
• Draft track and update subcontracts using Ironclad identifying discrepancies and coordinating with Legal and project teams to keep processes moving.
• Handle confidential legal and contract-related information with sound judgment and discretion.
• Proactively manage complex calendars for multiple leaders anticipating conflicts and shifting priorities
• Coordinate cross-functional meetings and training ensuring appropriate preparation materials agendas and follow-up are completed.
• Support and troubleshoot technology needs for the Legal team including documents forms trackers and virtual meetings.
• Function as a go-to resource for administrative and technology-related questions within the department escalating issues when appropriate.
• Manage day-to-day departmental correspondence producing clear professional communications aligned with team expectations.
• Prepare polished communications and materials to support leadership initiatives.
• Support the insurance risk analyst.
• Assist with job insurance certifications.
• Other duties as assigned.

Qualifications :

• 3-5 years of administrative experience preferably supporting legal compliance construction or professional services teams.
• Associate or bachelors degree in business or related field preferred.
• Proven ability to manage complex scheduling and coordinate across multiple leaders or departments.
• Strong experience managing document workflows version control and records management.
• Experience working with contract or document management systems (Ironclad experience preferred)
• Advanced written communication skills with the ability to draft polished professional correspondence.
• High level of discretion and demonstrated trust in handling confidential and sensitive information.
• Exceptional organizational skills and ability to manage multiple competing priorities independently.
• MS Office Suite proficiency and comfort learning and supporting new tools and systems.
• Proactive solution-oriented mindset with the ability to anticipate needs and suggest process improvements.
• Ability to work calmly and effectively in a fast-paced deadline-driven environment.
• Collaborative professional demeanor with the confidence to support senior leadership.
• High integrity with sound ethical judgment
• Takes ownership and follows through on responsibilities
• Positive solution-oriented mindset and resilient attitude
• Open to innovation and continuous improvement

Additional Information :

At PROCON we believe our people are our greatest asset. We offer a collaborative fun and professional work environment along with a comprehensive benefits package including:

• Health Vision & Dental Insurance
• 401(k) with company match
• Tuition reimbursement
• Paid time off and holidays
• Professional development opportunities

Remote Work :

No

Employment Type :

Full-time