Global Communications and Avery Dennison Foundation Specialist

Position Overview

We are seeking a collaborative and detail-oriented professional to join the Global Communications team as Coordinator for Global Communications and the Avery Dennison Foundation. Reporting to the Vice President Global Communications this individual will support the strategic goals of the Global Communications team by managing administrative and operational tasks including budget vendor management financial and legal compliance for expenses and professional services scheduling event planning and program and subscription management.

This individual will also support the Avery Dennison Foundation and Corporate Philanthropy team and have a dotted-line reporting structure to the Vice President CSR & President Avery Dennison this coordinator staff capacity this individual will serve as a bookkeeper supporting payment processing QuickBooks reconciliations tax and audit preparation and invoice processing in addition to other administrative and logistical support as required.

Primary Responsibilities

• Department Operations: Oversee vendor management financial and legal compliance for expenses and professional services and coordinating department operations. Manage logistics for various team communications touchpoints and outreach/engagement activities.

• Finance Management: Manage multiple budgets including budget reports AOP quarterly forecasting and monthly accruals. Consult on the viability of various initiatives based on available funds providing an overview of how to best utilize the funds across multiple budgets. 

• Foundation and Philanthropy Support: Act as a bookkeeper for the Avery Dennison Foundation and Corporate Philanthropy team managing invoices payments bank interactions and leading audit and tax processes specifically for the Foundation. Facilitate scheduling of Foundation meetings (Trustees Committees Off-sites).

• Administrative Support: Coordinate travel and expense reports setting up global meetings vetting vendors and supporting RFPs. Work with various departments to post enterprise Press Releases on demand. 

• Event Support: Provide logistical support for special events (in-person and virtual) including activity and event development managing outside services and oversight of AV and other support activities.

• Subscription and Asset Management: Manage subscriptions (e.g. Grammarly Business Wire Frontify) and serve as the primary contact for the companys stationery and employee store/branded merchandise programs.

Qualifications :

Minimum Qualifications

• Bachelors degree required.

• 8 years of progressive work experience with an emphasis on operational and administrative support.  

• Prior strong experience with group finance management (budget oversight quarterly forecasting accruals etc.).

• Strong communication skills with the ability to effectively and professionally engage with stakeholders at all levels. 

• Ability to take initiative and proactively seek solutions.

• Ability to establish clear priorities quickly and consistently meet deadlines.

• Excellent organization with the ability to manage multiple projects simultaneously. 

• Results-oriented ensuring a strong connection between actions and group objectives and outcomes.

Additional Information :

The salary range for this position is $71000- $94900/ year.

The hiring base salary range above represents what Avery Dennison reasonably expects to pay for this position as of the date of this posting. Actual salaries will vary within the range and in some circumstances may be above or below the range based on various factors including but not limited to a candidates relevant skills experience education and training and location as well as the job scope and complexity responsibilities and regular and/or necessary travel required for the position which may change depending on the candidate pool. Avery Dennison reserves the right to modify this information at any time subject to applicable law. 

All qualified applicants will receive consideration for employment without regard to race color religion sex national origin sexual orientation gender identity disability protected veteran status or other protected status. EEOE/M/F/Vet/Disabled. All your information will be kept confidential according to EEO guidelines.

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Remote Work :

No

Employment Type :

Full-time