Billing Administrator

At Greenbrier we do the hard work that matters.The Greenbrier Companies (NYSE:GBX) is powering the movement of products around the world as a leading designer manufacturer and supplier of freight rail transportation equipment and services.

Greenbriers heritage of hard work and industrial innovation is celebrated at every level of our organization.We structure our business to support teams that deliver innovative solutions for our customers while positively impacting the world around us.

Greenbriers success begins with people. We believe in supporting our global workforce through our unwavering attention to Safety Quality Respect for People and Customer Satisfaction. Our Inclusion Diversity Engagement Access and Leadership (IDEAL) commitment is rooted in these values which lead to a culture where employees are engaged and feel good about coming to work every day.

Summary

The Billing Administrator provides support to the Contract and Car Repair Billing teams with primary responsibility for invoicing and adherence to established procedures. This role requires working knowledge of AAR Car Repair Billing standards and processes. The position manages a high-volume workload while ensuring compliance with internal controls and industry timelines. The Billing Administrator collaborates with internal departments and external customers to ensure accurate timely billing and effective issue resolution.

Duties and Responsibilities

To perform this job successfully an individual must be able to perform the following essential duties satisfactorily. Other duties may be assigned to address business needs and changing business practices.

• Assist with the receipt loading and processing of railcar repair invoices originating from railroads contract repair shops and other vendors.
• Review and verify invoice Cover Sheets and upload to document management system.
• Secure missing Cover Sheets from vendors.
• Respond to vendor inquiries including invoice payment status.
• Respond to vendors with request for invoice corrections.
• Distribute various fleet maintenance reports.
• General document management and data entry duties.
• Prepare billing instructions check requests and accounting related reconciliations prior to being sent to the accounting department for processing.
• Research and prepare various ad hoc reporting for external and internal customers.
• Prepare and review various monthly quarterly annual reports.
• Provide external and internal customer support for aspects related to rail contracts including research and resolution of complex contract and accounting questions.
• Coordinate the input of invoice data to resolve customer disputes.
• Ensure data integrity related to all railcar contracts including lease management services purchase & sale agreements and security agreements.
• Ensure all processes are completed within SOX and SOC1 audit guidelines.

Qualifications

The following generally describes requirements to successfully perform the assigned duties.

Minimum Qualifications

• Bachelors Degree or equivalent work experience.
• 2-years office experience required.
• Strong written and verbal communication skills (internal and external customers)
• Ability to read and interpret lease and vendor contracts.
• Intermediate to advanced Microsoft Office (MS Excel Access Word Outlook).
• Experience with custom web-based software tools.
• Experience with ad hoc data queries and reports against relational database using MS Access or other BI tool
• Strong organizational skills.
• Strong attention to detail.
• Able to work effectively in a team environment and assist where needed.
• Demonstrated analytical and organizational skills
• Must be able to complete special projects and analysis as required.
• Able to work calmly and efficiently in a fast-paced environment with multiple deadlines
• Able to handle multiple tasks simultaneously with limited direction

Preferred Qualifications

• AAR Field & Office Manual knowledge preferred.

Work Environment and Physical Requirements

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• In office environment.

Physical Activities and Requirements

Frequency Key

Not Applicable: Activity is not applicable to this occupation

Occasionally: Occupation requires this activity up to 33% of the time (0- 2.5 hours/day)

Frequently: Occupation requires this activity from 33% - 66% of the time (2.5- 5.5 hours/day)

Constantly: Occupation requires this activity more than 66% of the time (5.5 hours/day)

Working Postures

• Sit: Not Applicable
• Stand: Occasionally
• Walk: Occasionally
• Bend: Occasionally
• Kneel/Squat: Not Applicable
• Crawl: Not Applicable
• Climb: Not Applicable
• Reach Forward: Occasionally
• Reach Upward: Not Applicable
• Handling/Fingering: Constantly

Lift / Carry Requirements

• 5-10 lbs: Occasionally
• 10-25 lbs: Not Applicable
• 25-50 lbs: Not Applicable
• 50-75 lbs: Not Applicable
• 75 lbs: Not Applicable

Push / Pull Requirements

• Up to 10 lbs: Occasionally
• 10-25 lbs: Not Applicable
• 25-50 lbs: Not Applicable
• 50-75 lbs: Not Applicable
• 75 lbs: Not Applicable

EOE including Vet/Disability

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Greenbrier makes reasonable accommodations in the application and hiring process for individuals with known disabilities unless providing accommodation would result in an undue hardship. Any applicant believing that he or she may need reasonable accommodation for any part of the application and hiring process should contact Greenbrier Human Resources ator call us at .

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