Virtual Assistant

Position: Virtual Assistant

Hourly Rate: $22$28 depending on experience (set rate decided upon hire)

Minimum Availability: 20 hours/week

Part-Time Remote (U.S. only)

If youre a driven experienced administrative professional who thrives in meaningful partnerships and brings a personal touch to professional excellenceyou might be the perfect fit for our team.

Responsibilities: Where Passion Meets Performance

Our talented team of virtual assistants feel confident in successfully executing all of the following tasks and responsibilities:

Executive Administrative Support

• Manage client inboxes and calendars
• Coordinate meetings appointments and scheduling
• Conduct research and compile findings or reports
• Prepare presentations agendas and other internal documents
• Book and manage travel expenses and logistics
• Provide light HR and finance support (invoicing contracts etc.)
• Act as a liaison between the client and their team or customers

Operations Support

• Document and maintain standard operating procedures (SOPs)
• Organize digital files CRMs and shared drives
• Support onboarding and offboarding workflows
• Collaborate with vendors and external partners
• Assist with launches events or internal initiatives

Digital Marketing Support

• Schedule or publish content across social media platforms
• Create or update branded assets using Canva
• Draft proofread and edit marketing copy or newsletters
• Support light website or blog updates
• Track engagement and flag trends or performance metrics

What Sets You Apart

Youre not just capableyoure committed. You:

• Communicate clearly and confidently across diverse personalities
• Bring a warm friendly presence while staying polished and professional
• Take pride in details and deliver consistent high-quality work
• Anticipate needs solve problems creatively and bring calm to chaos
• Thrive in a fast-moving virtual environment and adapt gracefully to shifting priorities
• Embrace new technology and continuous learning
• Handle sensitive information with discretion and integrity
• Are self-motivated adaptable and team-oriented

Requirements

• 3 years of administrative operational or project coordination experience. Direct assistant experience is required but an official assistant job title is not.
• 1 years of remote work experience
• Ability to independently manage multiple clients and priorities
• Excellent written and verbal communication skills
• Reliable computer (Mac or PC with webcam) high-speed internet and a distraction free remote workspace
• Proficiency with Microsoft Office Google Workspace Zoom Slack and project management or AI tools (e.g. ClickUp Asana Trello Notion ChatGPT Zapier)
• Bachelors degree preferred

Additional Information

• Must reside within the continental U.S. year-round. International applicants will be automatically disqualified
• At least 20 hours/week of availability during business hours (MondayFriday 9am-5pm)
• All candidates complete a comprehensive skills assessment as part of the application
• Applicants will be subject to a background check if hired

We are an equal opportunity employer. We celebrate diversity and are committed to building an inclusive environment where everyone feels seen valued and empowered.

Work Location: Remote