Staffing Coordinator Nutrition Services

This position is open only to Colorado state residents. Please note: This recruitment may be used to fill multiple vacancies.

The purpose of this position is to provide administrative and operational support for the Nutrition Services Department. The position serves as the departmental Staffing Coordinator responsible for coordinating daily staffing coverage maintaining schedules supporting timekeeping and payroll processes and ordering food and paper supplies by processing SRQs using the state program CORE.

Staffing Coordinator

• Coordinates daily and weekly staffing coverage for the Nutrition Services Department to ensure required staffing levels are maintained in accordance with departmental policies procedures and partnership agreements.
• Receives and processes early-morning and ongoing call-offs documents unscheduled absences updates staffing lists and prepares and distributes weekly schedules.
• Serves as the primary administrative point of contact for staffing-related communication providing professional and confidential customer service.
• Responds to phone calls emails and inquiries;
• Communicates staffing changes to managers supervisors and employees
• Maintains confidentiality and complies with HIPAA and departmental privacy requirements.
• Communicates tactfully with staff vendors and internal stakeholders.
• Provides guidance regarding scheduling timekeeping call-off procedures and use of leave.
• Maintains accurate staffing calendars and reports monitors employee schedules for compliance with assigned hours and provides staffing and attendance information to management and the Appointing Authority.
• Collaborates with managers to resolve scheduling discrepancies and ensure schedules are accurate and timely.
• Performs all duties in compliance with applicable policies and regulations including departmental SOPs Fair Labor Standards Act (FLSA) Equal Employment Opportunity Commission (EEOC)Health Insurance Portability and Accountability Act (HIPAA).

• Prepares processes and maintains accurate administrative records reports and correspondence for Nutrition Services.
• Maintains official personnel-related records (licensure certifications training documentation signed position descriptions) in Cornerstone and departmental tracking systems.
• Serves as departmental time assistant using Kronos UKG; reviews timecards processes leave documentation prepares reports and trains staff on timekeeping procedures.
• Compiles and maintains spreadsheets and reports related to staffing attendance leave usage and operational needs.
• Provides logistical support for meetings calendars conference room scheduling and departmental communications.
• Maintains departmental shared drives and Google site content as assigned.
• Supports managers with scheduling appointments or meeting arrangements; dictation; transcription; document production including typing and word processing; gathering coding computing entering verifying and reporting data and information.
• Maintains office supplies equipment and ensures current forms are in place for Administration use.
• Provides staff with timekeeping and general computer-use support during open office hours.
• Troubleshoots office machine issues and completes monthly copier reading.

• Provides administrative purchasing support in accordance with fiscal rules and procurement policies.
• Prepares and processes requisitions receiving reports and invoices using CORE.
• Communicates with vendors regarding pricing delivery issues and discrepancies.
• Maintains purchasing records and assists with audits and fiscal year-end activities.
• Orders food paper and inventories office supplies

Experience Only:Three (3) years of relevant experience in an occupation related to the work assigned to this position
OR
Education and Experience:A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years

Preferred Qualifications:

• Experience using Kronos UKG and CORE for processing state requisitions (SRQs) and receiving reports.
• Demonstrated experience in purchasing and P-card management in compliance with State Fiscal Rules and procurement policies.
• Previous experience managing daily/weekly staffing coverage for large departments (100 employees) including processing unscheduled call-offs and balancing overtime considerations.
• Ability to compile proof and edit complex administrative reports (e.g. leave usage attendance patterns and training records) by auditing source data across multiple systems.
• Familiarity with FLSA (Fair Labor Standards Act) EEOC and HIPAA compliance within a government or healthcare setting.
• Ability to manage multiple high-priority projects simultaneously while meeting strict departmental and payroll deadlines.
• Experience handling sensitive personnel records including licensure certifications and protected health information.
• Intermediate skills in writing proofreading and drafting Standard Operating Procedures (SOPs) or administrative guides.
• Proficiency in Google Workspace (Sheets Sites Drive) and Microsoft Office Suite to manipulate data and create professional presentations.
• Experience with Teamwork staffing software or similar workforce scheduling platforms.
  
  

• A full background check and reference check is required. A pre-employment criminal background check will be conducted as part of the selection process as this position is deemed to have direct contact with vulnerable persons. Felony convictions conviction of crimes of moral turpitude or convictions of misdemeanors related to job duties may disqualify you from being considered for this position. Should your background check reveal any charges or convictions it is your responsibility to provide the CDHS Background Unit with an official disposition of any charges.
• Exposure to cleaning chemicals and commercial equipment.
• May be required to work weekends evenings and holidays.
• Former State employees who were disciplinarily terminated or resigned in lieu of termination must:
  • Disclose that information on the application.
  • Explain why the prior termination or resignation should not disqualify you from the current position.
  • Provide your employee number from your prior State employment. Absent extraordinary circumstances prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.

• Preferred Qualifications & Competencies:

• Relevant years of state service experience.

You may file an appeal with the State Personnel Board or request a review by the State Personnel Director if your application is eliminated. You will find the appeals process the official appeal form and how to deliver it on theState Personnel Boardwebsite.

• You or your representative must sign and submit the official appeal form for review.

• You can find the official appeal formhere.

• You must be deliver the official appeal form to the State Personnel Board:

  • By email () or

  • Postmarked in US Mail to(1525 Sherman Street 4th Floor Denver CO 80203 or

  • Hand delivered (1525 Sherman Street 4th Floor Denver CO 80203) or

  • Faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the departments action.

Contact the State Personnel Board for assistance:

• At or

• Refer to the Colorado Code of Regulations (CCR) 801-1 State Personnel Board Rules and Personnel Directors Administrative Procedures Chapter 8 Resolution of Appeals and Disputes within theRuleswebpage.

• How to apply to the State of Colorado(Youtube Video Runtime 3:59 Closed Captions Available)

• The Assessment Process

• For additional recruiting questions please contact

If your goal is to build a career that makes a difference join the dedicated people of theColorado Department of Human Services(CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety independence and well-being of the people of Colorado.Each of us is committed to contributing to a safe and accessible CDHS. In addition to a great location and rewarding and meaningful work we offer:

• Strong secure yet flexible retirement benefits including aPERA Defined Benefit Plan or PERA Defined Contribution Planplus 401(k) and 457 plans

• Medicalanddentalhealth plans

• Employer supplementedHealth Savings Account

• Paid life insurance

• Short- and long-term disability coverage

• 11 paid holidays per year plus vacation and sick leave

• State of ColoradoEmployee BenefitHub Resource Center

• Employee Wellness program

• Excellent work-life programs such as flexible schedules training and more

• Remote work arrangements for eligible positions

• *Some positions may qualify for thePublic Service Loan Forgiveness Program.

• We believe in a people-first approach: We prioritize the needs well-being and dignity of the individuals families and communities we serve. We commit to respect fairness and access in every decision policy and interaction. We engage client voices and experiences in the development and implementation of the services we provide.

• Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility health and wellness and employee engagement.

• We hold ourselves accountable: We take responsibility through our actions programs and results for the state of health and human services in Colorado.

• Transparency matters: We are open and honest with employees our partners the Coloradans we serve and the public.

• We are ethical: We abide by what is best for those we serve by doing what is right not what is easy.

• Collaboration helps us rise together:We work together with all partners employees and clients to achieve the best outcomes for Coloradans.

This includes completing the application process interviewing completing any pre-employment testing participating in the employee selection process and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to.

Toll Free Applicant Technical Support

If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application 1) ensure your documents are PDF or Microsoft Word files and 2) close the document before you attempt to upload (attach) it.

Toll Free Applicant Technical Support