Executive Assistant to the Executive Vice President, Chief Strategy and External Affairs Officer
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Job Location:
Columbia, IN - USA
Hourly Salary:
$ 45 - 55
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Xylem is a Fortune 500 global water solutions company dedicated to advancing sustainable impact and empowering the people who make water work every day. As a leading water technology company with 23000 employees operating in over 150 countries Xylem is at the forefront of addressing the worlds most critical water challenges. We invite passionate individuals to join our team dedicated to exceeding customer expectations through innovative and sustainable solutions.
About the Role:
This is more than a traditional Executive Assistant role its a front-row seat to strategy leadership and enterprise-level decision-making.
The Executive Assistant to the Executive Vice President Chief Strategy and External Affairs Officer plays a critical role in enabling senior leadership and driving organizational effectiveness. This position is ideal for a seasoned highly motivated professional who wants hands-on exposure across functions enjoys partnering with senior leaders and thrives in a dynamic fast-moving environment.
The ideal candidate is proactive polished and solution-oriented someone who anticipates needs builds trust quickly and brings calm and clarity to complex time-sensitive situations. Youll work closely with executive leadership internal teams and external partners making this a highly visible and impactful role.
What Youll Do:
- Manage complex and high-volume calendars for a Senior Executive and multiple Vice Presidents in a fast-paced environment
- Serve as a trusted gatekeeper managing communications and interactions with internal teams external partners and the public
- Coordinate internal and external meetings senior leadership sessions and participation in industry conferences
- Plan organize and support executive-level meetings including agenda creation materials preparation logistics and follow-up
- Arrange and manage detailed domestic and international travel itineraries
- Prepare compile and distribute executive-level presentations communications and materials
- Process expense reports and manage invoices with accuracy and discretion
- Lead or support events as needed from planning through execution
- Partner with Finance and Accounting to code invoices correctly against budgets cost centers and projects
- Establish new vendors in the global procurement system (GEP) by gathering and validating required documentation
- Utilize accounts payable systems (Catalyst) to ensure timely and accurate processing
- Continuously look for opportunities to improve processes increase efficiency and support the broader organization
What Youll Bring:
- 10 years of administrative experience ideally supporting Senior Vice Presidents or equivalent executive leadership
- Bachelors degree preferred
- At least 3 years of experience supporting C-suite executives with exposure to corporate operations office management travel coordination expense reporting and event planning
- Advanced proficiency in Microsoft Office (Outlook Word Excel PowerPoint Teams)
- Experience with travel and expense management tools such as AMEX and Concur
- Exceptional organizational skills and strong attention to detail
- Proven ability to juggle multiple priorities and meet competing deadlines in a fast-paced environment
- High level of professionalism discretion and confidentiality
- Strong written and verbal communication skills
- A proactive analytical mindset with a passion for improving processes and challenging the status quo
- Self-motivated resourceful and comfortable working independently or as part of a team
- Curious adaptable and eager to learn across different areas of the business
- A true jack/jill-of-all-trades who enjoys variety and new challenges
The estimated hourly range for this position is $45 to $55 per hour plus pay is dependent on multiple factors such as skills experience and work location and is not typically at the top of the range. At Xylem we offer a competitive compensation package with a generous benefit package including Medical Dental Vision plans 401(k) with company contribution paid time off paid parental leave and tuition reimbursement.
#LI-JO2
Join the global Xylem team to be a part of innovative technology solutions transforming water usage conservation and re-use. Our products impact public utilities industrial sectors residential areas and commercial buildings with a commitment to providing smart metering network technologies and advanced analytics for water electric and gas utilities. Partner with us in creating a world where water challenges are met with ingenuity and dedication; where we recognize the power of inclusion and belonging in driving innovation and allowing us to compete more effectively around the world.
At Xylem youll not only contribute to solving water issues but also have the chance to make a difference through our paid Volunteer Program Xylem Watermark. We prioritize our employees well-being through inclusion and belonging as well as our Employee Resource Groups (ERG). Proud to be an Equal Employment Opportunity (including disability and veterans) and Affirmative Action workplace Xylem fosters an inclusive environment free from discrimination or harassment.
Please note that the information in this job description outlines the general nature of the position and is not an exhaustive list of duties. Xylem is dedicated to providing reasonable accommodations to enable all employees to perform their essential job functions. We reserve the right to modify this job description and assign additional duties as needed. Embrace the opportunity to be part of Xylems transformative journey in shaping the future of water technology! #XylemCareers #GlobalImpact #WaterInnovation
Required Experience:
IC
Key Skills
- Office Manager Experience
- Time Management
- Microsoft Office
- Google Docs
- Adobe Acrobat
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Personal Assistant Experience
- Microsoft Powerpoint
- Administrative Experience
- Google Suite
About Company
Discover Flygt's innovative submersible pump solutions for various applications, including wastewater, mining, and more. As a leading manufacturer of submersible pumps, Flygt offers reliable and efficient products for your pumping needs. Learn more at Xylem US.
