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Oregon Youth Authority

Executive Support Specialist 1

Woodburn - MacLaren Youth Correctional Facility

Join our team at the MacLaren Facility as an Executive Support Specialist! In this dynamic role you will provide comprehensive administrative and technical support to the facility with primary responsibility for processing youth payroll coordinating grievances and subpoenas maintaining official records and correspondence and supporting records management operations. You will serve as a key liaison between departmentsincluding HR IT/IS and facility staffwhile overseeing hiring and onboarding processes from interview coordination through new hire setup. This position also supervises unit support staff manages manager calendars and communications supports event planning initiatives and ensures compliance with JJIS security access and administrative procedures.

If you thrive in a dynamic environment and are committed to maintaining security and safety standards apply now to join our dedicated team. Lets make a positive impact together!

For a complete list of duties and responsibilities please click here.

Minimum Qualifications:

• Three years of clerical/secretarial experience which included:
  one year at a full performance level performing typing word processing or other generating of documents; AND
  Lead work responsibility or coordination of office procedures

Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience.

No substitution will be made for the one year at the full performance level.

Desired Attributes: If you have these qualities let us know. Its how we will choose whom to move forward!

Note: You do not need to have all these qualities to be eligible for this position.

• Skill in making independent judgments and decisions.

• Ability to maintain confidentiality of agency or personnel records.

• Ability to learn agency programs operations policies and procedures.

• Highly adaptable and responsive to changing priorities.

• Strong problem-solving skills.

• Displays emotional intelligence fostering professional and effective working relationships.

How to Apply:

• Ensure your application and/or resume thoroughly reflect your skills experience (both lived and professional) knowledge and/or education pertinent to this position including how you meet the minimum qualifications and any/all desired attributes. If a resume is provided include in your resume dates of employment and descriptions of duties/responsibilities for each position.

• COVER LETTER REQUIRED: In your cover letter please describe your experiences skills and knowledge as they relate to the DESIRED ATTRIBUTES/APPLICATION SCORING CRITERA section of the announcement and explain why you are the best fit for this role. Limit your cover letter to no more than 2 pages and ensure it is in PDF format for accessibility.

• After you submit your application please respond to the public records request authorization and gender identity questionnaire. This step will come after you submit and will complete the process. If you are an employee the tasks will come to your Workday inbox.

• If you are a veteran you may receive preference. Click here for more information about veterans preference. The task to claim preference will come after the public records request and gender identity questionnaire tasks. Click here for a guide on how to upload your documents. For privacy reasons please do not attach your DD214/DD215/civil service preference letter to your application or combine it with any other required document attachments.

Caution: If you fail to follow these instructions including failing to attach a cover letter and resume as described above we will have to disqualify your application. We cannot consider incomplete or late applications.

Additional Details:

• This recruitment will be used to establish a list of qualified candidates to fill current and future vacancies.

• Comprehensive and equitable base salary offer within the listed range based on your experience skills and education. For more information on pay equity click here.

• The salary range listed is the non-PERS participating rate. If you are already a participating PERS member or once you become PERS eligible the salary range will increase by 6%. Please review the Classification and Compensation page for more details.

• This position receives annual increases on anniversary date until the maximum of the salary range is reached.

• Please save a copy of this job announcement for your reference as it may not be available for you to view after the job closes.

Tentative Recruitment Schedule:

• 1st Round Interviews: March 18 2026 (IN-PERSON)

• 2nd Round Interviews: March 25 2026 (IN-PERSON)

Would you like to learn more about this position or how our application process works Join our Recruitment team every other Wednesday between 11am-11:30am PST during our OYA Career Chat Sessions. We can assist you with all your application and agency questions!

Click Here to Register for OYA Career Chats!

ABOUT OYA

At OYA diversity equity and inclusion are more than just words on a meet our mission and live our values as an agency DEI must be at the heart of all we do. We support cultural competence develop teams and cultivate leaders in ways that are equitable to everyone especially people of color those who identify as LGBTQ or those from other marginalized communities. We are explicit and intentional as we identify resources that all our youth and staff need to grow and prosper. Our DEI work connects closely with our culture of positive human development with safe and supportive environments where everyone is held accountable and connected to their community. The end goal is to protect the public and reduce crime by holding youth accountable and providing opportunities for reformation in safe environments.

If you are looking to join a team that values individual and cultural differences with the opportunity to contribute to youth reformation by enriching our workforce with diversity OYA wants to hear from you! People of color women and other members of historically marginalized communities are strongly encouraged to apply!

For more information please visit in it for You
OYA values our employees. We believe that your time outside of the workplace is as valuable as it is inside the workplace. We offer a great work/life balance with flexible work schedules on most positions and a competitive benefits package including low-cost high-coverage health insurance generous time-off and a competitive retirement plan.

Discover moreabout working in Oregon state government byclicking here.

This position is represented by the Service Employees International Union (SEIU/OPEU). By joining and maintaining your membership with SEIU Local 503 the following benefits are available to you such as:

• $2500 life insurance policypaid for by your union SEIU Local 503. This policy is in effect if you are an active member.

• Up to $200000 of additional life insurancecan be purchased. Up to $100000 member life $40000 spouse and $10000 child is guaranteed within the first 90 days of new union membership.

• Short Term Disability insuranceis guaranteed if purchased within the first 90 days of new union membership.

• Legal insuranceenrollment is available to purchase within the first 90 days of new union membership.

• Tuition reimbursement.

For more information on SEIU please click here.

Additional Information:

Our goal is to be a diverse workforce that is representative at all job levels of the citizens we are here to serve. OYA is an equal opportunity and affirmative action employer. All aspects of employment including the decision to hire promote discipline or discharge will be individualized based on merit competence performance and business need.

We do not discriminate on the basis of race color religion marital status age national origin ancestry physical or mental disability medical condition pregnancy genetic information gender sexual orientation gender identity or expression veteran status or any other status protected under federal state or local law. The more diverse we are the better our work will be.

Applicants with a disability may request a reasonable accommodation to participate in the hiring process. For assistance regarding reasonable accommodation or for alternative format please contact OYA Recruitment at . Oregon Relay Service can be reached by calling 7-1-1.

Pre-employment Checks:

In keeping with our mission OYA will conduct a criminal record check per OAR 416 Division 800 a driving record background check and a vulnerable population abuse and neglect check. Information obtained about an individual is confidential. An individual who refuses to consent to a criminal records/background check shall be disqualified from consideration in the position for which you applied. All applicants are subject to additional pre-employment check(s) such as fingerprint based on criminal records check pre-employment drug screening and/or education verification as required for the position.

In 2003 Congress passed the Prison Rape Elimination Act (PREA) the first federal civil statue focused specifically on addressing sexual violence in juvenile facilities jails prisons and other recognition of the rights safety and well-being of the youth we serve you will be asked specific questions about your background to ensure our hiring and promotion practices comply with the National PREA standards.

All positions in OYA will require the incumbent to serve as a mandatory reporter of child abuse.

Visa Sponsorship:

We do not offer Visa sponsorship. If you are hired you will be required to fill out the US Department of Homeland Securitys I-9 form confirming you are able to work in the US. OYAuses E-Verify to confirm that applicants are authorized to work in the United States.

Have Questions:

For questions about the job announcement email the OYA recruitment team at .