Principal Assistant, Office of the Chancellor | WSU Tri Cities (Richland, WA)

Online applications must be received before 11:59pm on:

If a date is not listed above review the Applicant Instructions below for more details.

Available Title(s):

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Position Details:

The Opportunity:

Washington State University Tri-Cities (WSU Tri-Cities) is seeking a Principal Assistant to support the day-to-day administrative functions of the Office of The Chancellor. You will primarily support the Chancellor and Chief of Staff as well as provide support to the Vice Chancellor for Academic and Student Affairs and the Vice Chancellor for Finance and Operations. You will oversee the overall administrative support operations and coordination of the Chancellors Office while also providing guidance to other administrative support staff on campus.

As the Principal Assistant to the Chancellor you are the primary point of contact for the Chancellors Office for internal and external constituencies comprehensive administrative support for the Chancellor Chief of Staff and other senior campus leaders (as needed). Other duties and responsibilities include but are not limited to complex and intricate calendar management meeting planning with senior level management administrative officers and University constituents special event planning and coordination across small to very large events; and detailed and complex travel planning project planning and management as well as conducting research for reports.

In your role as Principal Assistant you will be proactive and independently prioritize tasks manage competing issues and demonstrate initiative while maintaining confidentiality and discretion. Additionally you will serve as the lead administrative support employee for the campus by providing assistance and training sharing best practices and leading the administrative support staff in alignment with campus and University goals.

Percentage Breakdown of Job Functions:

40% Administrative

30% Administrative Support Lead

25% Fiscal/Budget Support

5% Other Duties

Additional Information:

This is a full time (100% FTE) permanent position. This position is overtime eligible.

This position works in-person/on-site at the WSU Tri-Cities campus in Richland WA.

Monthly Salary: $4869.40 - $7304.10 Commensurate with experience and qualifications

In accordance with RCW 49.58.110 the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidates current experience education skills and abilities related to the position.

Benefits: WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical dental life and disability insurance package for employees and dependents; retirement; deferred compensation optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information please review the detailed Summary of Benefits offered by WSU for AP staff and Total Compensation.

Required Qualifications:

• A Bachelors degree in business administration or other relevant field and four (4) years of progressively responsible management work experience. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.

• Demonstrated experience establishing and maintaining effective and cooperative working relationships.

• Excellent interpersonal and communications (verbal and written) skills

• Strong organizational skills and attention to detail.

• Experience in preparing for and planning meetings and special events.

• Experience making travel arrangements coordinating schedules and preparing itineraries.

• Experience working in an environment requiring confidentiality.

Preferred Qualifications:

• Experience working with and supporting senior executives and/or leadership personnel.

• Strong customer service mindset and skills.

• Experience in fiscal activities such as tracking budgets and preparing expense reports.

Position Sponsorship Eligibility: Not eligible for work visa sponsorship.

About the Chancellors Office - Sandra Haynes is the chief executive officer administrator and leader of Washington State University Tri-Cities. She has responsibility and leadership for and authority over campus budgets equipment facilities space assignments and operations at the urban coordinated conjunction with the President the Chancellor is responsible for maintaining and promoting the external image and relations of the campus to stakeholders industry the legislature and the surrounding community.

About WSU Tri-Cities - Tri-Cities is one of six campuses in the Washington State University system located in the heart of the Columbia Basin. Known for its strong community partnerships personalized learning environment and commitment to research and innovation WSU Tri-Cities offers students hands-on experiences that prepare them for real-world success. The campus emphasizes access and opportunity serving a wide student population with a focus on academic excellence and community impact. With close ties to industry national laboratories and regional employers WSU Tri-Cities is a hub for collaboration leadership and student achievement in the Tri-Cities region.

Area/College:

WSU Tri-Cities

Department Name:

Office of the Chancellor

Location:

Richland WA 99354

Application Instructions: Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

1) Resume
2) Cover Letter

External candidates upload all documents in the Application Document section of your application.
Current WSU Employees (internal candidates) before starting your Workday application please use these instructions to update your education and experience in your worker profile in Workday. Internal candidates upload all documents in the Resume/Cover Letter section of your application.

Documents may be submitted as one file or separate files. Applicants are encouraged to upload as a PDF if possible.

Reference contact information will be requested later in the recruitment process through Workday.

Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34 engages in law enforcement requires security clearance interacts with WSU students in a counseling or advising capacity has access to personal identifying and/or financial information unsupervised access to university buildings/property or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

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Washington State University encourages all qualified candidates to apply including members of the military and veterans and persons with disabilities.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services programs activities education and employment for individuals with disabilities. To request disability accommodation in the application process contact Human Resource Services: (v) Washington State TDD Relay Service: Voice Callers: 1-; TDD Callers: 1- (f) or .

Notice of Non-Discrimination

In matters of admission employment housing or services or in the educational programs or activities it operates WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex race color national or ethnic origin physical disability mental disability sensory disability use of a trained service animal age religion creed genetic information marital status sexual orientation gender identity protected veteran status honorably discharged veteran member of the military or immigration or citizenship status except as authorized by federal or state law regulation or government contract.

Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX ADA/Section 504 and implementing regulations) as well as reports and complaints of discrimination and harassment can be made verbally or in writing to WSUs Compliance and Civil Rights the Department of Educations Office of Civil Rights or both.

More information resources and contact information are available here: Experience:

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