Office Administrator
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Job Location:
Monthly Salary:
Posted on:
6 hours ago
Vacancies:
1 Vacancy
Job Summary
Description
OFFICE ADMINISTRATOR
POSITION SUMMARY
The Office Administrator will report directly to the Plant Manager ensuring daily operations run smoothly through administrative clerical and logistical support for the administrative office and warehouse.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Exhibit a high level of professionalism in verbal and written communication with customers and visitors
- Answers the phone and directs calls to the appropriate individuals
- Manage paper files for items such as equipment titles and various reports
- Manage relationships with vendors and service providers
- Ensure the office is well-maintained organized and secure
- Scan BOLs and help file AP invoices and other paper documents
- Organize luncheons meetings catered events and other activities as required
- Organize company functions such as picnics retirement gatherings and Christmas parties
- Order and organize the mail room including keeping all office supplies in stock
- Gather the company mail from a post office box daily
- Complete a Fire Extinguisher report monthly
- Distribute and reconcile the petty cash
- Collect money from all the company vending machines
- Open boxes and verify items to packing lists
- Use Ellipse/ Fulcrum software to receive items
MINIMUM QUALIFICATIONS
- High school diploma or GED equivalent
- Valid Drivers License
- Basic knowledge of accounting principles
SPECIFIC KNOWLEDGE SKILLS & ABILITIES
- Fundamental understanding of logistics and general business principles
- Effective written and verbal communication skills with attention to detail
- Strong proficiency with Microsoft Office including Excel PowerPoint
- Ability to organize and collaborate across multiple functional teams
- High attention to detail well organized and good independent judgment
- Strong financial aptitude and focus on bottom-line results
- Ability to work both independently and as part of the larger team
PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT
Work is typically performed indoors in an office environment. The noise level in the work environment is usually quiet. Incumbents must be able to perform work that requires typing reading communicating sitting for prolonged periods of time standing and physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee:
- Is regularly required to use hands to type touch handle or feel
- Is frequently required to stand and reach with hands and arms
- Is occasionally required to walk and climb or balance
- May occasionally be required to lift and/or move up to 15 pounds
- Will at times be exposed to loud noises
In the event that the incumbent visits an operations worksite personal protective equipment including but not limited to head protection hearing protection safety glasses safety shoes high visibility clothing and flame-resistant clothing may be required.
SCHEDULE
- 40 hours/ week Monday through Friday
OPPORTUNITIES
- Medical plans with prescription drug coverage dental insurance and vision insurance
- 401(K) with immediate vesting and generous employer match
- Work-life balance with family-friendly work schedules
- Opportunity to grow within position through Intrepids career path program
PRE-EMPLOYMENT DISCLOSURE
A pre-placement Physical Drug Test Background Check and Mobility test will be required for anyone selected for this opportunity. Placement into the position will not be made until the results are received and cleared by Intrepid.
The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described nor are they intended to be such a listing of the skills and abilities required to do the job. Rather they are intended only to describe the general nature of the job.
Intrepid Potash Inc. is an equal and employees are considered for positions and are evaluated without regard to mental or physical disability race color religion gendernational origin age genetic information military or veteran status sexual orientation marital status or any other protected Federal State/Province or Local status unrelated to the performance of the work involved.
We are proud to be an EEO/AA Employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
Required Experience:
Unclear Seniority
Key Skills
- Office Manager Experience
- Microsoft Office
- Data Entry
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Microsoft Excel
- Filing
- Administrative Experience
- Microsoft Outlook Calendar
- Bookkeeping
About Company
As a small, US-based company, we ensure your success by delivering high quality products on time, in full and at a fair value, regardless of market conditions. Intrepid offers tailored solutions, responding to your needs with speed and agility. We will earn your trust by acting with i ... View more
