Administrative Services Supervisor (Farr Park)

The Administrative Services Supervisor services under the Director of Equestrian Operations and is responsible for leading the administrative and clerical operations at the Horse Activity Center. This role encompasses managing day-to-day office functions maintaining accurate records and documentation supervising support staff and ensuring timely departmental communications. Key duties also include preparing payroll overseeing inventory managing vendor relationships and coordinating all procurement activities.

Education Required: High School diploma or equivalentandVo-Tech school diploma or Associates degree.
Preferred:Graduation from an accredited 4-year college or university

Area of Study (major) Required: Business Administration Public Administration or closely related.

Certification(s) Required:N/A

License(s) Required: N/A

Years Relevant Work Experience:Three (3) years related experience in an office setting or providing administrative support. Equivalent combination of education and experience will be considered.
Preferred: Ten (10) or more years related experience

Knowledge Skills and Abilities:

• Knowledge of administrative and clerical procedures and systems such as accounting word processing managing files and records designing forms and other office procedures and terminology.
• Good math skills with attention to detail
• Good interpersonal/organizational/telephone skills
• High in customer service skills; ability to deal with the public with tact and courtesy
• Skill in using a computer including software applications (Outlook MS Suite to include excel Word PowerPoint Office 265)
• Skill in oral and written communication with tact and diplomacy
• Must have a positive attitude with the willingness and desire to learn new skills
• Ability to establish and maintain effective working relationships with employees staff volunteers patrons BREC officials community interest groups and the general public
• Ability to plan train and supervise the work of subordinates
• Ability to prepare clear and concise correspondence oral and written reports
• Ability to adjust to changing work demands procedures technology and/or priorities
• Ability to listen to understand and follow moderately complex written & verbal instructions
• Ability to make minor decisions in accordance with established policy procedures & regulations
• Skill in the use of basic office equipment (computer fax machine copier printer phone etc.)
• Ability to quickly learn BREC policies and procedures
• Ability to manage and resolve conflicts with coworkers and/or customers
• Ability to manage large volumes of information and data

Essential Functions and Job Duties:

• Assists Director with administrative needs as required.
• HIres train schedule supervise evaluate staff and coordinate daily tasks.
• Organizes paperwork and communications flow.
• Communicates with the public and other departments.
• Prepares memos reports and correspondence for the Director.
• Manages rentals for the Arena and take payments.
• Works directly with the finance department to ensure invoices are paid properly and timely.
• Obtains required information for PO approval (Competitive Quotes W-9s etc.)
• Maintains inventory of HAC equipment and supplies.
• Maintains timely and accurate submissions of PCard logs.
• Performs administrative tasks such as copying scanning faxing filing mailing budgets invoices and supply orders.
• Performs bi-weekly payroll preparation and timekeeping.
• Prepares submits and tracks invoices purchase orders and payments.
• Creates and maintains SOPs for systems processes and administrative procedures.
• Prepares agendas and/or necessary materials for Commission meetings record minutes and update documentation to reflect changes in policies procedures etc.
• Prepares other reports and presentations as requested.
• Calendar management and scheduling of appointments and meetings.
• Other duties as assigned.

Full time typically 8 hours a day 5 days a week; lunch break daily.

Resumes willnotbe accepted in lieu of a completed application. Youmust include all relevant education and experience on your official BREC online applicationor it will be deemed incomplete and you will be ineligible for this vacancy.Complete each section of this application (i.e. work experience education etc.) to demonstrate that you meet the eligibility and minimum qualification requirements described in this announcement.

An offer of employment is contingent on passing a pre-employment criminal background check Motor Vehicle Records check drug screen and physical.

If you have any questions or concerns please emailor call .