The Director Meeting Planning will lead the strategy planning and flawless execution of all Shionogi U.S. non-HCP meetings. This role is accountable for delivering operational excellence across a diverse portfolio of small- and large-scale meetings including national sales meetings launch meetings corporate events and executive leadership meetings.

This is a highly visible enterprise-level role requiring the ability to manage multiple concurrent meetings complex budgets and cross-functional stakeholders while maintaining a consistently high standard of execution. The Director will independently lead the planning of most meetings from start to finish and partner with external vendors for larger-scale events as appropriate. All meetings are U.S.-based.

Meeting Strategy & Execution

• Lead the end-to-end planning execution and reconciliation of all Shionogi U.S. non-HCP meetings including but not limited to:

• National Sales Meetings and Launch Meetings
• Corporate Town Halls and Corporate Events
• Executive and C-suite meetings
• External congresses conferences and business meetings
• Trainings workshops offsites and team-building events (on-site and hybrid)

• Serve as the primary project lead for each meeting developing and executing a strategic event plan aligned to business objectives.

Operational Excellence & Project Leadership

• Develop and manage comprehensive meeting plans including:

• Event scope objectives and strategy documents
• Venue sourcing site selection and cost proposals
• Forecasting and managing detailed budgets project timelines and expense tracking
• Meeting agendas run-of-show documents and detailed schedules
• Travel logistics rooming lists and transportation coordination
• Event production details including AV décor food & beverage and room setup

Financial Management

• Leads end-to-end financial management for all meetings including but not limited to:
  • Build manage and reconcile complex meeting budgets across multiple events and timelines.
  • PO creation invoice submission and ongoing spend tracking
  • Provide clear and timely financial updates to stakeholders and finance department
  • Maintain accurate financial documentation reporting and post-event reconciliation.

Stakeholder Management

• Partner closely with cross-functional stakeholders to align logistics and meeting design with business goals.
• Influence across functions negotiate priorities and proactively resolve issues to ensure successful outcomes.
• Serve as the on-site Shionogi U.S. representative for employees executives and external partners.
• Lead and manage external vendors agencies venues and production partners.

Technology & Logistics Oversight

• Oversee meeting technology platforms (e.g. CVENT) including registration communications and attendance management.
• Manage audiovisual production presentation logistics and on-site installation and dismantle activities.

Minimum Job Requirements

Qualifications

• Bachelors Degree preferred or equivalent experience required.
• Minimum of 8 years of experience in a corporate environment supporting meeting and event coordination including a minimum of 2 years of meeting planning and event management within the pharmaceutical industry.
• Proven experience leading complex small to large-scale corporate meetings and events end-to-end both independently and with vendor support.
• Demonstrated ability to manage multiple concurrent projects with competing priorities in a fast passed highly-visible environment.
• Strong financial acumen with experience developing managing and reconciling complex budgets.
• Exceptional stakeholder management communication and influencing skills.
• Enterprise mindset with the ability to anticipate needs solve problems and guide cross-functional teams.

Other Requirements

• Ability to travel approximately 60% of the time including multiple days overnight and occasional weekends.
• Office presence is required as determined by business needs.

Additional Information

The base salary range for this full-time position is $190000 - $220000. Individual pay is determined by several factors which include but are not limited to: job-related skills experience and relevant education or training. The range does not include the comprehensive benefits bonus long-term incentive applicable allowances or any additional compensation that may be associated with this role.

Shionogi Inc. is an equal opportunity employer supporting individuals with disabilities and veterans. All qualified applicants will receive equal consideration for employment opportunities based on valid job requirements without regard to race color religion sex (including pregnancy) marital status national origin age ancestry citizenship disability genetic information status as a disabled veteran a recently separated veteran Active Duty Wartime or Campaign Badge Veterans and Armed Forces Service Medal Veterans or any other characteristic protected by applicable law. It is the policy of Shionogi Inc. to undertake affirmative action for protected veterans and individuals with disabilities in compliance with all federal state and local requirements to recruit a diverse pool of protected veteran and individuals with disabilities applicants and to ensure that our employment practices are in fact non-discriminatory.

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