File Clerk

Lecanto, FL - USA

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

SUMMARY: Assists Social Services Manager with maintaining client records in Central File. Will follow directives regarding collecting sorting and filing client data as it relates to programmatic and confidential information. Will assist in organizing and purging client records. Documentation from internal departments and will sort chronologically numerically alphabetically and by subject matter.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Collecting documentation from various sources
Assessing organizing and sorting documentation.
Creating and updating files and filing documentation in appropriate files.
Purging outdated files following protocol or moving files to other locations for storage.
Scanning files regularly to ensure their correct positions and to search for missing records.
Retrieving records on request and forwarding these to relevant parties.
Making copies of and delivering records as directed.
Executing authorized changes to filing system as directed.
Receiving and forwarding mail and courier packages.
Alerts Social Services Manager to any anomalies discovered re duplicative documentation missing documentation etc.
Performs other essential tasks as needed or directed.

SUPERVISORY RESPONSIBILITIES: None

QUALIFICATIONS: To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

High school diploma or equivalent
Experience working in an office setting preferred.
Previous clerical experience helpful.

CERTIFICATES LICENSES REGISTRATIONS:

None

OTHER SKILLS AND ABILITIES:

Must be able to follow directives.

Emotional stability and maturity with a genuine interest in working in this field.

Strong organizational skills.

Capable of working flexible hour/day or weekend schedule.

Maintains confidentiality and protects HIPAA

Willingness to comply with in-service training or other mandates.

Ability to use a computer and word processing program.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to stand; walk; sit; use hands to finger handle or feel objects tools or controls; and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to climb or balance and stoop kneel crouch or crawl. The employee must regularly lift and/or move up to 25 pounds.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee occasionally works in outside weather conditions. The noise level in the work environment is usually moderate.

OCCUPATIONAL RISKS:

There is potential for injury in this position if proper safety procedures and protocols are not followed or if violations are not promptly reported.

CONSEQUENCES OF ERRORS:

Errors in judgement and decisions can result in negative outcomes for the company residents employees and families.

Deviation from established professional practices/standards could result in serious consequences for the organization and its habilitative training initiatives.

Deviation from fire and life-safety codes could result in serious consequences for the agency residents employees families and visitors.

SUMMARY: Assists Social Services Manager with maintaining client records in Central File. Will follow directives regarding collecting sorting and filing client data as it relates to programmatic and confidential information. Will assist in organizing and purging client records. Documentation from in...