Office Administrator, Kluang (Maternity Cover 6 Months Contract)
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Job Location:
Monthly Salary:
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
An Office Administrator is responsible for ensuring the smooth and efficient operation of an office. Their role typically includes managing day-to-day administrative tasks such as scheduling meetings handling correspondence maintaining office supplies and supporting staff with operational needs. They often oversee office systems and procedures coordinate with different departments and assist with basic financial tasks like invoicing or expense tracking.
Overall they play a key role in maintaining an organized productive and well-functioning work environment.
Do You Also Believe People Are a Companys Greatest Asset
Receptionist duties like answering and directing calls
Monitor and handle service provider - Security & Cleaning
Ordering and managing office stationery and beverage/water for staffs Coordinate catering and event arrangement Support with transport and hotel arrangement
Arrange for Courier service Coordinate and set up shell card for new users Scrap materials - chasing invoice and payment Support with renewing passport and work permit for foreign workers and Visa Letter Process.
Support with renewing outsource workers contract and company business license (MPK License/ Quit Rent)
Onboarding Scheduling & Sending Announcement for New Hire Scan and submit documents relating to procurement (Invoice DO PO etc.) support GBS with ad hoc data - purchase orders/ supporting documents Collect all warehouse DO on monthly basis and scan to GBS team with K1 form before filing and record the scanning documents details (E-invoice report purpose)
Monitoring on accrued raw material purchase status and re-perform scanning of missing invoices to GBS team (if any)
Concur expense - hardcopy filling
Employment Type: 6 months Fixed Term Contract (Maternity Cover)
What Are We Looking For
Education: Diploma or Graduate
Experience: Min 2 years experience in administration Front Desk
Technical skills - Computer knowledge is preferred. Good knowledge of Microsoft office and Excel
Communication/Language Skills: Strong verbal/written communication and presentation skills - Fluent in English and Malay
Do You Want to Be Part of a Global Team Where Collaboration Drives Success
At Hempel we believe in a customer-centric approach while maintaining operational efficiency.
Your ability to balance both will play a crucial role in ensuring smooth transactions and exceptional service delivery.
From day one your input and initiative will be welcomed and expected.
In return youll have the opportunity to grow within a global company that values collaboration trust and career development.
Does This Sound Like a Match
Click the Apply for position button and submit your CV and application letter in English via our recruitment system
Application due
Seniority Level
AssociateJob Functions
AdministrativeIndustry
Chemicals
At Hempel youre welcomed to a global community of 7000 colleagues around the world. A workplace built on shared trust mutual respect and support for each other.
Were on a mission to double our impact. To succeed we need bright minds and team is why from day one your input ideas and initiative are not only welcomed but returnyou will enjoy great opportunities for development in a growing global company and be part of the solution by contributing to our global impact.
At Hempel we are committed to everyone feeling safe valued and treated equally in an environment where each employee can bring their authentic selves to work. We believe that inclusion is key to innovation and by bringing together the most diverse perspectives and talents we can achieve great things together.
Required Experience:
Unclear Seniority
Key Skills
- Office Manager Experience
- Microsoft Office
- Data Entry
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Microsoft Excel
- Filing
- Administrative Experience
- Microsoft Outlook Calendar
- Bookkeeping
About Company
Hempel is a growing business, both geographically and in its fields of work. This gives us unique opportunities to develop our skills and explore different ways of working.
