Operations Coordinator for Facilities and Events
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Job Location:
Boca Raton, FL - USA
Yearly Salary:
$ 50000 - 55000
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
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Position Summary:
Florida Atlantic University is seeking an Operations Coordinator for Facilities and Events.
This position assists the Assistant Dean in property control and facilities management tasks. This position serves as the secondary building manager for the Arts and Letters Building Portfolio and the Fogelman Museum.
Summary of Responsibilities:
Coordinate and manage use of college-managed spaces including coordinating facilities use agreements between location reservations the EMS Platform 25Live and SharePoint. Ensure the efficient use of college resources.
Track and enter Work orders for common college spaces (custodial maintenance coordinating access to secured spaces).
Proactive and regular review of college facilities conditions (restrooms classroom conditions HVAC lighting custodial).
Assist with Emergency management reporting.
Coordinate and manage college-owned equipment. (Golf carts keys common equipment.)
Manage all card access requests for all Arts and Letters buildings.
Coordinate and schedule events for the Associate Deans. Assist in the planning and execution of college events and functions.
Schedule meetings and handle communications for the Dean team. Provide secondary support to the Executive Assistant to the Dean as needed.
Collaborate with Arts and Letters administration on special projects as assigned.
Provide administrative support as needed. Provide guidance and supervision to support staff as required. Foster a positive and productive work environment.
Manage and track purchasing activities including procurement and budget management related to college resource maintenance.
Work in coordination with college policies and procedures.
Prepare and maintain documents and reports as directed by the Dean Team. Ensure accuracy and timeliness in reporting.
Other job-related duties as assigned by supervisor.
Include for Line Positions ONLY
FAU Benefits and Perks
If Benefits & Perks are important to you then FAU is the place to be! Working at FAU has itsperks! In addition to helping drive change and having a positive impact by supporting our students staff and faculty FAU offers:
Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family) Dental Vision Life Insurance Flexible Spending plans Employee Assistance Program (EAP) and much more.
State retirement options including tax-deferred annuities and Roth 403(b) plans.
State employeesPublic Service Loan Forgiveness (PSLF)program.
Sick Leave Pool Program.
Paid time off (eligible employees) including vacation and sick leave 1 personal day 9 paid holidays and paid winter break (atPresidentsdiscretion).
Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuitionassistanceafter 6 months of full-time employment. For in-unit faculty the EESP program may be extended to spouses and dependent children (eligibility rules apply).
For details on FAUs amazing offers visit us at Living in Palm Beach County
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Minimum Qualifications:
Masters degree from an accredited institution in an appropriate area of specialization or a bachelors degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required.Salary:
$50000 - $55000 per year.College or Department:
A&L: Theatre & DanceLocation:
Boca RatonWork Days and Hours:
Monday - Friday 8 a.m. - 5 p.m. Nights and weekends as needed.Application Deadline:
Special Instructions to Applicant:
APPLICATION DOCUMENTS REQUIRED:Resume
Cover letter
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official sealed transcripts and original NACES evaluation if applicable sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II) motor vehicle check credit check reference checks alcohol and drug screening check.
REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at or send an email at To contact Human Resources please call . For communication assistance call 7-1-1.
Required Experience:
IC
Key Skills
- Microsoft Office
- Customer Service
- Organizational skills
- Microsoft Outlook
- Facilities Management
- CMMS
- OSHA
- Maintenance
- Filing
- Administrative Experience
- Property Management
- Contracts
About Company
Florida Atlantic University (FAU) is a student-centered public research university committed to empowering students who want to make a difference.
