Document Control Specialist

Job Title

Job Description

Job title:
Document Control Specialist

Your role:

• Document Control Specialist is responsible for keeping an oversight on the issuance and review of quality control documents ensuring rigorous tracking and adherence to system integrity.
• The role operates under general supervision navigates operational policies and collaborates with document authors and SMEs for document review and approval.
• The role conducts risk assessments manages document control software updates and resolves medium complexity requests.
• The role contributes in continuous improvement initiatives enhancing processes and systems. The role cultivates effective relationships with internal and external partners.
• Provides oversight for issuance and review of quality control documents ensuring meticulous tracking and documentation of all changes upholding the highest standards of system integrity and accuracy and aligning document control practices with organizational goals.
• Develops professional expertise and applies comprehensive knowledge of company products and services to effectively address challenges and opportunities.
• Works under general supervision and established processes utilizing independent judgment to navigate and adhere to operational policies ensuring compliance and optimal performance.
• Participates in the enhancement of review and approval process for new and revised quality control documents ensuring alignment with company standards and regulatory requirements.
• Provides support during internal and external audits and inspections by assisting with the preparation of documentation ensuring document compliance with quality standards responding to basic audit queries and coordinating the implementation of corrective actions related to document control.
• Conducts risk assessments related to document control activities identifying potential issues and implementing mitigation strategies to ensure the integrity and security of all records.
• Implements and manages document control software updates and upgrades ensuring minimal disruption to operations and compliance with the latest technological standards.
• Applies analytical skills to resolve medium complexity requests efficiently exercising judgment within defined procedures and practices to determine document control and quality management systems staying abreast of industry standards and regulatory compliance.

Youre the right fit if: (4 x bullets max)
1. Experience- 4years of experience prefer in Medtech Industry
2. Skills-

• Document and record Control
• Quality Management Systems (QMS)
• Familiarity with AI tools (e.g. ChatGPT)
• Basic Troubleshooting
• KPI Monitoring and Reporting
• Data Analysis & Interpretation
• Technical Writing
• Agile Methodology
• User Training & Support
• Process Improvements
• Regulatory Compliance
• Business Acumen

3. Education- Bachelors degree in any engineering
4. Anything else- Good Interpersonal skill and Quality mindset

How we work together
We believe that we are better together than apart. For our office-based teams this means working in-person at least 3 days per week.
Onsite roles require full-time presence in the companys facilities.
Field roles are most effectively done outside of the companys main facilities generally at the customers or suppliers locations.
Indicate if this role is an office/field/onsite role.
About Philips
We are a health technology company. We built our entire company around the belief that every human matters and we wont stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help the lives of others.
Learn more about our business.
Discover our rich and exciting history.
Learn more about our purpose.
If youre interested in this role and have many but not all of the experiences needed we encourage you to apply. You may still be the right candidate for this or other opportunities at Philips. Learn more about our culture of impact with care here.