Accounts Receivable Specialist

Accounts Receivable Specialist

Orlando FL OR Irvine CA - Hybrid

Position Summary

Thales is looking for an Accounts Receivable (AR) Specialist to play a key role in supporting Thales In-Flight Entertainment (IFE) within the accounts receivable function as part of the broader finance team. The AR Specialist performs essential accounts receivable functions such as collection reviews of AR Aging monitoring payment performance analysis and reconciliation of customer accounts AR-related closing tasks and preparation of other ad-hoc reports related to AR and cash collection.

In this position you will also maintain a high level of customer service to both internal and external customers and shall also support the AR Lead in the coordination with the BPO Partner. Success in this role requires attention to detail a strong grasp of AR processes and a commitment to maintaining financial accuracy and accountability.

Key Areas of Responsibility

• Collections and Account Management: Execute daily collection activities including sending emails and reminder letters issuing statements of account and making calls to resolve outstanding balances; Investigate and determine the root cause of short payments overpayments or other discrepancies; Manage and track disputes chargebacks and customer deductions working to resolve them in a timely manner; Initiate third-party collection agency or legal endorsement for severely overdue accounts as directed by the A/R Lead.
• Financial Reporting and Reconciliation: Analyze and reconcile individual customer accounts with discrepancies using payment information bank statements and other data sources; Prepare and maintain a high-level view of the A/R aging report collections report and other ad-hoc cash-related reports as requested; Ensure the timely completion of all A/R-related month-end closing requirements.
• Cross-Functional Collaboration: Coordinate with the Cash Posting Invoicing and Credit Memo teams to ensure accurate and timely processing; Collaborate with Customer Service and Program Management to promptly resolve customer disputes and invoicing issues; Assist the A/R Lead in coordinating with the BPO Partner to resolve queries and ensure smooth operations; Release sales orders from credit hold following approval from the A/R Lead.
• Audit and Compliance: Assist in the preparation of audit schedules and provide necessary documentation for both internal and external audits; Maintain compliance with internal controls policies and procedures related to invoicing collections and revenue processes; Uphold the organizations value and integrity by maintaining the highest level of confidentiality with all sensitive information.

Minimum Qualifications

• Associates degree in Accounting Finance Business Administration or a related field; or equivalent experience.
• 35 years of experience in accounts receivable billing or a related finance function preferably in a mid- to large-sized organization.
• Strong understanding of accounts receivable processes and revenue cycle management. Experience with compliance and audit requirements related to financial processes and controls; High level of professionalism integrity and accountability in handling sensitive financial data.
• Proven ability to work with ERP systems (e.g. SAP Oracle or similar) and financial reporting tools; Proficiency in Microsoft Excel including use of pivot tables VLOOKUPs and data analysis tools.
• Demonstrated ability to meet strict deadlines and manage multiple priorities in a fast-paced environment; Strong analytical and problem-solving skills with a high level of accuracy and attention to detail.
• Excellent written and verbal communication skills with the ability to collaborate effectively across departments and with external stakeholders.

Applicants must be legally authorized to work in the United States for any employer at the time of hire. This position is not eligible for visa sponsorship or for assuming sponsorship of an employment visa now or in the future.

If youre excited about working with Thales but not meeting the requirements for this position we encourage you to join our Talent Community!

Special Position Requirements

• Schedule: Core Business Hours - Day shift position eligible for 9/80 work schedule overtime may be required.
• Physical Environment: Typical office environment with desk related work and a computer.
• Travel: 5-10% only as needed.
• Regulatory Compliance Requirements: None.

Why Join Us

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We are an equal opportunity employer including disability and veteran status. All qualified applicants will receive consideration for employment without regard to sex race color religion national origin disability protected Veteran status age or any other characteristic protected by law.

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The reference Total Target Compensation (TTC) market range for this position inclusive of annual base salary and the variable compensation target is between

This reflects how companies in a similar industry and geographic region generally pay for similar jobs. This range helps the Company make pay decisions as one data point among many. Where a position falls within this range is also dependent on other factors including but not limited to the employees career path history competencies skills and performance as well as the companys annual salary budget the customers program requirements and the companys internal equity. Thales may offer additional benefits and other compensation depending on circumstances not related to an applicants status protected by local state or federal law.

(For Internal candidate if you need more information please reach out to your HR Shared Service 1st Point)

Thales provides an extensive benefits program for all full-time employees working 30 or more hours per week and their eligible dependents including the following:

Elective Health Dental Vision FSA/HSA Voluntary Life and AD&D Whole Group Life w/LTC Critical Illness Hospital Indemnity Accident Insurance Legal Plan Identity Theft and Pet Insurance

Retirement Savings Plan after 30 days of employment with a company contribution and a match and with no vesting period

Company paid holidays and Paid Time Off

Company provided Life Insurance AD&D Disability Employee Assistance Plan and Well-being Program