Administrative Intern (Summer) – UF Emergency Medicine

Gainesville, FL - USA

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Classification Title:	STU AST
Classification Minimum Requirements	Enrollment as a graduate student at the University of Florida with preference for students in healthcare-related programs (e.g. Master of Health Administration)
Job Description:	The University of Florida College of Medicine Department of Emergency Medicine is seeking a SummerAdministrative Internfor May - August 2026 to complete several high-priority outcomes-driven projects. These initiatives offer exceptional learning experiences alongside meaningful departmental contributions that directly support patient care education and research. This internship is designed for a graduate student seeking hands-on experience in academic medicine and healthcare administration. The selected intern will independently manage impactful projects while gaining valuable exposure to the operational academic and strategic functions of a complex healthcare environment. KEY RESPONSIBILITIES Review existing documentation workflows and tracking processes Develop sustainable tracking tools workflows and reference materials Organize and maintain data to support accreditation reporting and program evaluation Recommend standardized processes and tools to improve efficiency and long-term usability Support regular clinic staffing Attend and support clinical operations meetings and projects Duration: Approximately 10-12 weeks (May-August 2026) 40 hours per week with flexibility PROJECT-BASED INITIATIVES With guidance from departmental leadership the Administrative Intern will: Develop a centralized and organized faculty CV repository to support institutional reporting grant submissions and promotion and tenure processes Update our department website to display a consistent format and accurate information Leverage Microsoft Excel and Power BI to visualize financial and clinical data Create documentation and maintenance guidance to ensure long-term sustainability ADDITIONAL RESPONSIBILITIES Assist with communicating clinical staffing and compensation to faculty Support new initiatives with our incoming chair Collaborate with faculty and staff to understand operational needs and project context Independently manage project timelines deliverables and documentation Identify opportunities to improve efficiency clarity and sustainability of administrative processes Prepare summary reports and handoff materials upon project completion. The UF Department of Emergency Medicine proudly maintains an affiliation with UF Health Shands Hospital a distinguished 1162-bed academic medical center that includes a Level I Trauma Center and nationally recognized burn center. As the primary referral center for North Central Florida this partnership reflects a strong commitment to clinical excellence education and innovation. The City of Gainesville: Gainesville home to the University of Florida offers the charm of a college town with the resources of a major academic hub. Ranked #1 Best City to Move to in Florida by USA Today Gainesville provides access to outdoor recreation award-winning athletics and proximity to major airports and Floridas beaches. UF and UF Health are the regions leading employers making Gainesville an excellent place to learn work and grow professionally. UF Health Destination.
Expected Salary:	$18.00/hr At the University of Florida we are committed to the well-being and professional growth of our employees. For more details on our comprehensive benefits visit UF Benefits.
Required Qualifications:	Enrollment as a graduate student at the University of Florida with preference for students in healthcare-related programs (e.g. Master of Health Administration)
Preferred	Strong organizational skills with the ability to manage multiple projects and deadlines independently Demonstrated ability to analyze information document processes and develop structured tracking tools Proficiency with Microsoft Office applications (Word Excel PowerPoint Outlook) or equivalent productivity tools Strong written and verbal communication skills Ability to work independently while collaborating effectively with faculty and staff Commitment to producing accurate high-quality work and meeting established timelines
Special Instructions to Applicants:	This is a summer-term position running approximately May through August 2026. Candidates should be available to work 40 hours per week during this period. To be considered candidates must submit the following documents: A cover letter detailing relevant experience and qualifications. A current resume/CV. For questions please reach out to Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:	No

Required Experience:

Intern

Classification Title:STU ASTClassification Minimum RequirementsEnrollment as a graduate student at the University of Florida with preference for students in healthcare-related programs (e.g. Master of Health Administration)Job Description:The University of Florida College of Medicine Department of E...

Classification Title:	STU AST
Classification Minimum Requirements	Enrollment as a graduate student at the University of Florida with preference for students in healthcare-related programs (e.g. Master of Health Administration)
Job Description:	The University of Florida College of Medicine Department of Emergency Medicine is seeking a SummerAdministrative Internfor May - August 2026 to complete several high-priority outcomes-driven projects. These initiatives offer exceptional learning experiences alongside meaningful departmental contributions that directly support patient care education and research. This internship is designed for a graduate student seeking hands-on experience in academic medicine and healthcare administration. The selected intern will independently manage impactful projects while gaining valuable exposure to the operational academic and strategic functions of a complex healthcare environment. KEY RESPONSIBILITIES Review existing documentation workflows and tracking processes Develop sustainable tracking tools workflows and reference materials Organize and maintain data to support accreditation reporting and program evaluation Recommend standardized processes and tools to improve efficiency and long-term usability Support regular clinic staffing Attend and support clinical operations meetings and projects Duration: Approximately 10-12 weeks (May-August 2026) 40 hours per week with flexibility PROJECT-BASED INITIATIVES With guidance from departmental leadership the Administrative Intern will: Develop a centralized and organized faculty CV repository to support institutional reporting grant submissions and promotion and tenure processes Update our department website to display a consistent format and accurate information Leverage Microsoft Excel and Power BI to visualize financial and clinical data Create documentation and maintenance guidance to ensure long-term sustainability ADDITIONAL RESPONSIBILITIES Assist with communicating clinical staffing and compensation to faculty Support new initiatives with our incoming chair Collaborate with faculty and staff to understand operational needs and project context Independently manage project timelines deliverables and documentation Identify opportunities to improve efficiency clarity and sustainability of administrative processes Prepare summary reports and handoff materials upon project completion. The UF Department of Emergency Medicine proudly maintains an affiliation with UF Health Shands Hospital a distinguished 1162-bed academic medical center that includes a Level I Trauma Center and nationally recognized burn center. As the primary referral center for North Central Florida this partnership reflects a strong commitment to clinical excellence education and innovation. The City of Gainesville: Gainesville home to the University of Florida offers the charm of a college town with the resources of a major academic hub. Ranked #1 Best City to Move to in Florida by USA Today Gainesville provides access to outdoor recreation award-winning athletics and proximity to major airports and Floridas beaches. UF and UF Health are the regions leading employers making Gainesville an excellent place to learn work and grow professionally. UF Health Destination.
Expected Salary:	$18.00/hr At the University of Florida we are committed to the well-being and professional growth of our employees. For more details on our comprehensive benefits visit UF Benefits.
Required Qualifications:	Enrollment as a graduate student at the University of Florida with preference for students in healthcare-related programs (e.g. Master of Health Administration)
Preferred	Strong organizational skills with the ability to manage multiple projects and deadlines independently Demonstrated ability to analyze information document processes and develop structured tracking tools Proficiency with Microsoft Office applications (Word Excel PowerPoint Outlook) or equivalent productivity tools Strong written and verbal communication skills Ability to work independently while collaborating effectively with faculty and staff Commitment to producing accurate high-quality work and meeting established timelines
Special Instructions to Applicants:	This is a summer-term position running approximately May through August 2026. Candidates should be available to work 40 hours per week during this period. To be considered candidates must submit the following documents: A cover letter detailing relevant experience and qualifications. A current resume/CV. For questions please reach out to Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:	No