Executive Administrative Assistant

Here at Scout Motors were carrying forward the heritage of one of the most iconic American vehicles in history. A vehicle dating back to 1960. One that forged the path for future generations of rugged SUVs and trucks and will do so once again.

But Scout is more than just a brand its a legacy steeped in a culture of exploration caretaking and hard work.

The Scout brand is all about respect. Respect for the past and the future by taking an iconic American brand that hasnt been around for a while electrifying it digitizing it and loading it with American innovation. Respect for communities by creating a company that stands for its people and its customers. Respect for both work and play with vehicles that are equally at home at a camp site a job site or on a Tuesday commute. And respect for our customers by developing two powertrains that meet their requirements an all-electric powertrain as well as the Harvester range extender powertrain which includes a built-in gas-powered generator with an estimated 500 miles of combined range.

At Scout Motors we empower our talented inclusive and entrepreneurial teams to innovate. What makes a Scout employee Someone who is a visionary and a leader who seeks new paths and shares lessons learned. A knowledgeable doer who collaborates across the company to build better. A go-getter with unrivaled passion.

Join us at Scout Motors and be part of shaping the future of transportation. If youre ready to drive change and make history apply now!

Position Summary

The Executive Administrative Assistant provides high-level administrative support to the Chief Information Officer (CIO) and Chief Operating Officer/Chief Financial Officer (COO/CFO). This role requires exceptional organizational skills professional discretion strong communication abilities and the capability to manage complex schedules and priorities. The individual will serve as a key partner to both executives enabling effective leadership and operational efficiency across the organization.

What youll do

Become part of an iconic brand that is set to revolutionize the electric pick-up truck & rugged SUV marketplace by achieving the following:

Executive Support

• Manage complex calendars for the CIO and COO/CFO including scheduling meetings coordinating availability and resolving scheduling conflicts.
• Handle travel arrangements itineraries and logistics for domestic and international travel.
• Prepare review and edit presentations reports correspondence and briefing materials.
• Coordinate and support executive leadership meetings including agenda creation note-taking and action-item follow-up.
• Serve as the primary point of contact between the executives and internal/external stakeholders.

Operational & Administrative Management

• Maintain confidentiality and handle sensitive information with the highest degree of professionalism.
• Assist with budget tracking invoice processing and expense reporting for both executives.
• Support coordination between IT Finance Procurement Administration Quality Compliance and other cross-functional teams.
• Monitor incoming communications and prioritize items requiring executive attention.

Office & Communication Coordination

• Ensure timely and accurate communication between leadership and broader organization.
• Draft professional emails announcements and internal communications as needed.
• Support execution of company events leadership offsites and team meetings.
• Build strong working relationships across all levels of the company to facilitate effective collaboration.

Location & Travel Expectations:

• This role may be based out of theScout Motors corporate headquarters in Charlotte NC. This role may be remote to start but will transition to an in-office setting at the headquarters within 3-6 months of start date. This role is not eligible for remote work in New York City.
• This role requires 4-5 days per week in the office with regular in-person meetings and events.
• Applicants should expect that the role will require the ability to convene with Scout colleagues in person and travel to participate in events on behalf of the company from time to time

What youll bring

We expect all Scout employees to have integrity curiosity resourcefulness and strive to exhibit a positive attitude as well as a growth mindset. Youll be comfortable with change and flexible in a fast-paced high-growth environment. Youll take a collaborative approach to achieve ambitious goals. Heres what else youll bring:

• 10 years of experience supporting senior executives C-Suite support is required.
• Proven experience in a fast-paced high-demand environment handling shifting priorities.
• Exceptional organizational time management and multitasking skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft 365 (Outlook Teams Excel PowerPoint SharePoint).
• Ability to exercise sound judgment maintain confidentiality and operate with integrity.
• Project coordination or project management experience.
• Bachelors degree or equivalent work experience.
• Minimum of High School Diploma GED or equivalent required for all roles at Scout Motors Inc.
• Valid drivers license required.

Key Competencies

• Professionalism & Discretion
• Executive Presence
• Attention to Detail
• Critical Thinking & Problem-Solving
• Proactive Mindset
• Relationship Building
• Adaptability & Resilience

What youll gain

The benefits of joining Scout include the chance to build products and a company from the ground up. This is a chance to create something new and lasting with an iconic brand at its foundation. In addition Scout provides competitive compensation and benefits to support your physical mental and financial wellbeing. Program specifics are detailed in company policies and employee benefit guides select highlights:

• Competitive insurance including:
  • Medical dental vision and income protection plans
• 401(k) program with:
  • An employer match and immediate vesting
• Generous Paid Time Off including:
  • 15 days planned PTO as accrued
  • 40 hours of unplanned PTO and 14 company or floating holidays annually
  • Up to 16 weeks of paid parental leave for biological and adoptive parents of all genders
  • Paid leave for circumstances related to bereavement jury duty voting time or military leave

Pay Transparency

This is a full-time non-exempt position eligible to receive an hourly pay rate and to participate in an annual performance bonus program. Final hourly pay rate offered will be determined based on factors including but not limited to the candidates skills and experience. The annual performance bonus program is preset and not candidate dependent.

Initial base salary range $80000.00 - $97500.00

Internal leveling code: S12

Notice to applicants:

• Residing inSan Francisco:Pursuant to the San Francisco Fair Chance Ordinance Scout Motors will consider for employment qualified applicants with arrest and conviction records.
• Residing inLos Angeles:Scout Motors will consider for employment qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring Ordinance.
• Residing inNew York City:This role is not eligible for remote work in New York City.

Equal Opportunity

Scout Motors is committed to employing a diverse workforce and is proud to be an Equal Opportunity Employer.Qualified applicants will receive consideration without regard to race color religion sex national origin age sexual orientation gender identity gender expression veteran status disability pregnancyor anyother characteristicsprotected by law.Scout Motors is committed to compliance with allapplicablefairemploymentpractice laws.If you require reasonable accommodation to complete a job application pre-employment testing or a job interview or to otherwise participate in the hiring process please contact