Project Support Specialist (0079658)

Title: Project Support Specialist

Position Number:

Hiring Unit: Board of Regents Office of Internal Audit

Location: Manoa Campus

Date Posted: February 12 2026

Closing Date: February 27 2026

Salary: Salary schedules and placement information

Additional Salary Information: PBA minimum $4458/month

Full Time/Part Time: Full Time

Temporary/Permanent: Permanent

Duties and Responsibilities:

• *Serves as the operational coordinator for the Office of Internal Audit (OIA) managing the project lifecycle for all audits.
• *Monitors to ensures internal staff and external consultants meet project timelines milestones and deliverable schedules.
• *Reviews formats compiles and analyzes audit documentation and assists in the preparation of audit workpapers and reports.
• *Manages administrative functions including calendar scheduling coordinating meetings with University leadership and external partners and handling professional inquiries via phone and email.
• *Coordinates auxiliary services for the office (facilities maintenance telecom office equipment etc.) and maintains office inventory and supplies to ensure a productive work environment.
• *Manages OIA technology (laptops software) with the assistance of the UH Information Technology Services (ITS). Serves as the primary liaison to UH ITS to coordinate troubleshooting IT issues infrastructure needs security and networking. Also develops and maintains OIA files records and back-up.
• *Prepares and issues fiscal related documentation for the procurement of goods and services and processing payments. Generates and maintains budget worksheets and expenditure documents.
• Other duties as assigned

*Denotes Essential Functions

1. Possession of a baccalaureate degree in Business Administration Project Management Public Administration or related field and one (1) year of progressively responsible professional experience with responsibilities for project coordination engagement management or office administration; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.
2. Functional knowledge of principles practices and techniques in the area of project coordination engagement management or office administration demonstrated by knowledge understanding and ability to apply concepts terminology.
3. Functional knowledge and understanding of principles theories federal and state laws rules regulations and systems associated with project coordination engagement management or office administration.
4. Demonstrated ability to recognize problems identify possible causes and resolve the full range problems that may commonly occur in the area of project management.
5. Demonstrated ability to understand oral and written documentation write reports and procedures and communicate effectively in a variety of situations.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team members and individuals.
7. Demonstrated ability to operate a personal computer apply word processing software spreadsheets and presentation decks.

1. Experience working in an internal or external audit environment or consulting.
2. Familiarity with Higher Education or University of Hawaii fiscal and administrative policies.
3. Experience with audit management software or advanced data organization tools.
4. Professional certification in project management (e.g. CAPM or PMP) or related areas.

To Apply:

Click on the Apply button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: (1) resume (2) cover letter indicating how the minimum and desirable qualifications of the position are met (3) the names and contact information (telephone number and email addresses) of at least three professional references and (4) copies of educational transcripts with CONFIDENTIAL DATA (ie. social security number birth date etc.) REDACTED. If requested transcripts are unobtainable by closing date please indicate so where transcripts are required as an attachment. You will have a grace period of 7 days from closing date to email copies of your transcripts to Official transcripts will be required if selected to fill the position. INCOMPLETE APPLICATIONS MAY NOT BE CONSIDERED.

Inquiries

Sierra Uchima-Pyun

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link: Experience:

IC