Campus Security & Operations Manager

Job Title: Campus Security & Operations Manager

Status: Regular Full-Time
Work Year: 12 Months
Classification: Exempt
Reports To: Director of Facilities and Security

Position Summary

The Campus Operations & Safety Manager is a hands-on exempt leadership role responsible for overseeing campus safety security operations transportation coordination access control fleet management and operational compliance. This position ensures a safe secure and well-functioning campus environment for students faculty staff and visitors while maintaining compliance with applicable safety labor and regulatory requirements.

This role requires flexibility in scheduling availability to respond to emergencies and participation in mandatory events. The Campus Operations & Safety Manager may be required to adjust hours work evenings or weekends and remain on-call as needed to support campus operations and safety needs.

Commitment to Diversity and Inclusion

Diversity is a vital element of Flintridge Sacred Heart Academys mission to educate young women for a life of faith integrity and truth. The Academy is committed to fostering a respectful inclusive community that values the uniqueness of each individual and honors the diversity of Gods creation.

Essential Duties and Responsibilities

Managerial & Supervisory Responsibilities

• Manage and supervise campus safety officers and contracted security personnel.
• Serve as the lead security manager at all major school events on and off campus including but not limited to Winter Formal Prom Homecoming Gala and other high-profile gatherings ensuring proper coverage professionalism and safety protocols.
• Develop and manage daily staff schedules including coverage for callouts holidays special events and emergency situations.
• Approve time-off requests attendance and scheduling entries in Paycom.
• Monitor meal period compliance and adherence to applicable labor requirements.
• Review overtime usage and ensure appropriate justification and documentation.
• Maintain accurate operational records logs and workbooks for the Campus Security Department.
• Issue safety and emergency-related bulletins and communications to faculty and staff.
• Address and manage community concerns or complaints related to campus operations and safety.
• Lead by example maintaining a calm organized professional presence as a trusted representative of the school.

Campus Safety & Security Operations

• Conduct daily campus patrols to maintain high situational awareness and proactively address safety concerns.
• Respond to calls for service emergencies and incidents; ensure incident reports are completed accurately and in a timely manner.
• Investigate crimes safety concerns and suspicious activities occurring on campus.
• Monitor and manage campus security camera systems.
• Ensure readiness and response protocols for campus safety and security communication systems.
• Identify safety risks and recommend procedural or operational improvements.
• Maintain inventories of security reports maps visitor logs and related materials.
• Participate in required safety and emergency response training including First Aid CPR AED and fire prevention.
• Be present at morning and afternoon drop-off as part of the leadership team overseeing compliance with carpool limitations set by the CUP with the City of La Cañada Flintridge.

Access Control & Key Management

• Administer access permissions using Pro Data Key (PDK) and other access control systems.
• Manage physical key inventory assignments and tracking.
• Issue employee key rings and ID badges and maintain accurate access records.
• Lock and unlock designated administrative or secured access points as required.

Transportation Traffic & Parking Management

• Serve as liaison between the Academy and contracted transportation providers.
• Coordinate school bus drivers and transportation partners.
• Ensure timely communication regarding route disruptions or delays including SafeStop alerts.
• Manage parking assignments and enforcement for faculty staff and students.
• Review daily parking violation reports and coordinate enforcement communications.
• Maintain the Motor Vehicle Release and reservation logs.
• Verify driver authorization through Motor Vehicle Records (MVR) prior to approving vehicle use.
• Organize or coordinate van and driver training as required.
• Support annual driver appreciation and bonus distribution in coordination with administration.
  

Fleet & Vehicle Management

• Oversee vehicle reservations and campus fleet usage.
• Maintain fleet repair inspection and preventative maintenance records.
• Coordinate routine inspections and ensure documentation is current and accurate.
  

Fire Emergency & Crisis Preparedness

• Assist with the development implementation and maintenance of the Academys Emergency Disaster Plan.
• Manage and maintain the Crisis Communications Plan.
• Coordinate fire prevention efforts evacuation planning and emergency response training.
• Organize and document monthly fire extinguisher inspections.
• Maintain emergency supply inventories including food water and emergency backpacks.
• Lead the campus Emergency Preparedness Team coordinating representatives from high school staff and other departments to maintain emergency supplies plan and execute drills develop protocols and oversee After Action Meetings and Reports.
• Coordinate campus safety tours and inspections with local fire and emergency agencies.
  

Occupational Safety & Regulatory Compliance

• Manage and maintain OSHA-related compliance programs including:
  • Injury & Illness Prevention Plan (IIPP)
  • Workplace Violence Prevention Program (WVPP)
  • Safety Data Sheets (SDS)
• Respond to investigate and document workplace injuries.
• Notify Human Resources of reportable incidents for OSHA 300 log purposes.
• Conduct confidential post-injury investigations.
• Partner with Human Resources on Workers Compensation matters.
  

Summer Programs & Special Operations

• Support planning and operations for summer programs and camps.
• Coordinate space usage access scheduling and administrative setup for summer activities.
• Collaborate with Summer Program leadership to ensure safe and efficient operations.
  

Team Leadership & Collaboration

• Security Manager must lead a team and work collaboratively; will not work alone. Coverage is shared with the Director of Facilities and Security and the Facilities and Grounds Supervisor.
• Must demonstrate flexibility in schedule due to school needs including call-offs events and emergencies.
• Serve as a team player while maintaining professionalism calm and organization under all circumstances.
  

Other Duties

• Perform additional duties as assigned in support of campus operations and safety.

Education & Experience

• Bachelors Degree required.
• Minimum of five (5) years of experience in security safety law enforcement or related field.
• Minimum of three (3) years of supervisory or management experience.
• California Guard Card preferred.
• CERT qualification or equivalent emergency response training required.
• American Red Cross First Aid and CPR certification required; EMT certification preferred.

Skills Knowledge & Abilities

• Proficiency in Microsoft Word and Excel.
• Strong leadership and team management skills.
• Ability to maintain confidentiality of sensitive student employee and institutional information.
• Excellent written communication and incident report writing skills.
• Strong problem-solving analytical and decision-making abilities.
• Ability to remain calm and effective during emergencies or crisis situations.
• Strong organizational administrative and recordkeeping skills.
• Effective verbal communication and public speaking abilities.

Physical & Environmental Requirements

• Ability to walk extended distances including hills and stairs.
• Ability to stand for prolonged periods and conduct outdoor patrols in varying weather conditions.
• Ability to lift up to 50 pounds including bending and twisting motions.
• Ability to sit at a computer workstation for extended periods.
• Ability to maintain professional composure in high-stress or adversarial situations.
• Ability to physically intervene or self-defend if required in emergency situations.

Compensation & Benefits

Flintridge Sacred Heart Academy offers a competitive salary range of $72000- $85000 commensurate with experience and qualifications along with a comprehensive benefits package which includes:

• Generous paid time off for holidays vacation and sick leave
• 100% employer-paid long-term disability AD&D and life insurance
• Professional development reimbursement
• 403(b) retirement plan with a 5% employer contribution after one year of employment
• Medical dental and vision insurance with shared premium costs
• Free lunch provided daily
• A welcoming collaborative work environment on a beautiful hilltop campus in La Cañada

Equal Opportunity & Fair Chance Employer

Flintridge Sacred Heart Academy is an equal opportunity employer and evaluates all applicants without unlawful consideration of race color age religion gender marital status disability veteran status or any other characteristic protected by applicable law.

In accordance with Californias Fair Chance Act the Academy will consider qualified applicants with criminal histories in a manner consistent with applicable laws. Reasonable accommodations are available throughout the hiring process. Applicants requiring assistance may contact .