Executive Assistant

Your work days are brighter here.

Were obsessed with making hard work pay off for our people our customers and the world around us. As a Fortune 500 company and a leading AI platform for managing people money and agents were shaping the future of work so teams can reach their potential and focus on what matters most. The minute you join youll feel it. Not just in the products we build but in how we show up for each other. Our culture is rooted in integrity empathy and shared enthusiasm. Were in this together tackling big challenges with bold ideas and genuine care. We look for curious minds and courageous collaborators who bring sun-drenched optimism and drive. Whether youre building smarter solutions supporting customers or creating a space where everyone belongs youll do meaningful work with Workmates whove got your return well give you the trust to take risks the tools to grow the skills to develop and the support of a company invested in you for the long haul. So if you want to inspire a brighter work day for everyone including yourself youve found a match in Workday and we hope to be a match for you too.

About the Team

About the Role

We are looking for someone with multitasking abilities exceptional social skills and project management skills. A successful Executive assistant will have a proactive demeanor to provide Senior-level executive support and managing schedules. Workday is a fast growing company and the Executive Assistant will need to handle ambiguity and multiple priorities. The utmost confidentiality is imperative as you will be working on critical projects and will be privy to confidential information. The role will need to be in the office 50% of the time

In this role you will:

• Run prioritize and anticipate the executives day to day schedule confirm meetings enter expenses and attend to other matters as needed.
• Handle interaction and communications with employees at all levels and across the organization including other Workday executives and outside vendors.
• Prepare correspondence presentations and internal and external communications as requested.
• Book domestic and international travel arrangements (air hotel ground travel) including sophisticated planning of meeting agendas and logistics assist with meeting coordination and build detailed itineraries for travel.
• Be proactive and a problem solver - takes action with little/no direction acts on behalf of the Executive. Anticipates whats upcoming and helps executives stay ahead.
• Learns the team overtime and has a pulse on team health. Available to the team and is included in all meetings discussions etc. Considered part of the leadership team not just someone in the background.
• Plan and coordinate department events as they arise including the management of all meeting details (preparing agendas preparing presentations ordering meals securing space and inviting attendees).
• Establish processes to make department interactions more efficient ; identify business process improvements.
• Track and help drive completion of key tasks and follow up with outstanding items.

About You

Basic Qualifications

• 5 years of executive support and/or project coordination experience supporting multiple senior level executives in a face-paced technology environment.
• BA/BS degree or equivalent experience.
• The ability to put yourself in the executives shoes and handle the schedule in a way that promotes the most effective use of time.
• Excellent interpersonal and problem solving skills.
• Must have abilities to work with a sense of urgency and have flexibility.
• Strong critical thinking skills with the ability to work independently with general direction and guidance.
• Ability to handle highly confidential information with discretion sound judgment confidentiality and the utmost integrity.
• Professional skill set working with office applications including Outlook Google Drive Google Sheets Google Slides Word Excel PowerPoint and Zoom.

Other Qualifications

• Excellent at multi-tasking
• Doesnt do tomorrow what can be done today
• Meticulous follow-up
• Cordial and pleasant is part of their brand
• Can bring groups together and lead contribute and follow as needed
• Knows how to manage a project or task plan building out timelines and dependencies
• Is a cultural ambassador for the team can demonstrate all our core values with ease
• Loves to have fun and is creative around events meetings etc. doesnt get stuck in ruts or routines but thinks outside the box with planning

Our Approach to Flexible Work

With Flex Work were combining the best of both worlds: in-person time and remote. Our approach enables our teams to deepen connections maintain a strong community and do their best work. We know that flexibility can take shape in many ways so rather than a number of required days in-office each week we simply spend at least half (50%) of our time each quarter in the office or in the field with our customers prospects and partners (depending on role). This means youll have the freedom to create a flexible schedule that caters to your business team and personal needs while being intentional to make the most of time spent together. Those in our remote home office roles also have the opportunity to come together in our offices for important moments that matter.

At Workday we are committed to providing an accessible and inclusive hiring experience where all candidates can fully demonstrate their skills. If you require assistance or an accommodation at any point please email .

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