Administrative Assistant

We are UMG the Universal Music Group. We are the worlds leading music everything we do we are committed to artistry innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music music publishing merchandising and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters and we produce distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

How we LEAD:

MCA is currently seeking a dedicated Assistant to provide support to the Chief Creative Officer based in Nashville TN. The ideal candidate will come from Music or Entertainment and have previous administrative experience.

This role requires exceptional attention to detail great organizational skills the ability to meet critical deadlines and to juggle multiple priorities in a fast-paced environment. A high level of integrity and discretion in handling confidential information is essential. This role will represent and partner with the CCO to help ensure the effectiveness of the function. The ideal candidate will be self-motivated creative and adaptable.

How youll CREATE:

• Provide high-quality administrative support in a demanding fast-paced environmentwith tight deadlines

• Extensive travel and meeting coordination/calendar management
• Anticipate next steps; foresee and/or manage risk conflicts and problem areas
• Manage incoming correspondence on behalf of the Executive via calls emails other accurately and in a timely fashion
• Maintain up-to-date awareness of the Executives obligations to proactively assist and/or anticipate needs
• Anticipate and coordinate executives point-to-point travel needs as well as processing entertainment expenses and preparing itineraries
• Maintain a strong working knowledge of artist roster employees and important external contacts
• Invoicing and communicating directly with vendors for payment processing
• Respond to changes quickly and proactively alter priorities when necessary
• Regular meeting prep and coordination including food ordering document prep and organization as directed occasional meeting coverage and note taking
• Process expense reports ensuring that the correct coding is used; resolve payment issues
• Draft communications (internal and external) on behalf of the CCO
• Ensure that reports are effective provided on a timely basis and subject to rigorous standards
• Build and coordinate agendas and decks for internal and external meetings
• Special project coordination requiring follow up and meeting of deadlines
• Provide best in class hospitality and high level of service to guests to ensure a feeling of welcome and comfort
• Plan organize and execute industry and artist events
• Additional duties and other projects as required

Bring your VIBE:

• 3-5 years of solid Administrative Assistant experience in entertainment
• Self-starter with ability to prioritize and organize
• Proactive in calendar scheduling and providing solutions
• Adaptive flexible and work under pressure
• Strong organizational skills and highly attuned to the smallest of details
• Ability to interact comfortably and effectively with external partners and clients employees of the company at all levels including Executive Management
• Great social and interpersonal skills
• Strong technical skills: working knowledge of Microsoft Suite; Photoshop a plus
• Ability to learn new software programs as necessary
• Excellent written and verbal communication skills
• Multi-task and have excellent follow-through
• Ability to handle confidential informationand keep information confidential
• Overtime/accessibility on nights and weekends as needed
• Business related degree or equivalent experience
• Prior experience in or exposure to Music or Entertainment industry

Perks Playlist:

Join an entrepreneurial global organization where authenticity boldness creativity connection drive and insight arent just valuestheyre how we work every day. Here are some of the ways we support you along the way (and just a few of the benefits we offer):

• Comprehensive medical dental and vision coverage

• Including 100% coverage for out-patient in-network mental health services

• Fertility coverage for eligible medical plan participants

• Wellbeing reimbursements for fitness classes spa treatments meal services travel and so much more (up to $720/year)

• Student Loan Repayment Assistance and Tuition Reimbursement

• 401(k) with 100% immediate vesting on the first 5% of your contributions plus an additional UMG contribution

A variety of ways to prioritize much-needed time away from work including:

• Flexible Paid Time Off (PTO) for exempt employees

• 3-weeks PTO for non-exempt employees

• 2-weeks paid Winter Break

• 10 Company Holidays (including Juneteenth and Wellbeing Day)

• Summer Fridays (between Memorial Day and Labor Day)

• Generous paid parental leave for every type of parent

Check out our full overview of benefits on the Perks Playlist page of the career site.

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer in Alabama Arizona Georgia Mississippi North Carolina South Carolina Tennessee and Utah.

For more information please click on the following links.

E-Verify Participation Poster:English / Spanish

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