Manager, Fundraising & Special Events

New York City, NY - USA

Monthly Salary: $ 80000 - 100000

Posted on: 4 hours ago

Vacancies: 1 Vacancy

Job Summary

ABOUT PROJECT HEALTHY MINDS

Project Healthy Minds is a mental health tech non-profit startup. We are pioneering a first-of-its-kind model: applying technology to address one of the biggest social issues of our time: the growing mental health crisis. We believe in a simple but profound idea: that it should be as easy to find mental health services as it is to book a flight or a restaurant reservation. Thats why were building the worlds first digital marketplace for finding mental health services that are right for you.

To do that we work with some of the most inspiring and influential leaders in America - business titans tech entrepreneurs clinicians and scientists musicians artists athletes media stars policymakers and more - because we believe that the worlds most complex challenges require interdisciplinary teams and solutions.

We are backed by a powerhouse of industry-leading Board of Directors and Advisory Council Members who are passionate hands-on and dive into the important work with us.

Learn more at and @projecthealthyminds on social.

ABOUT THE ROLE

WHAT WERE LOOKING FOR:

The Manager Fundraising & Special Events is a mission-driven detail-obsessed highly organized events professional who will support and help execute Project Healthy Minds ambitious slate of fundraising and cultivation events. Reporting to the Senior Strategic Events Fundraising & Production Lead this role plays a critical part in producing elevated culturally resonant experiencesfrom large-scale signature fundraisers to intimate VIP salon dinners corporate partner activations and national parlor gatherings.

Project Healthy Minds events are a critical engine for fundraising storytelling and community building. This role ensures that every experience reflects the excellence creativity and care our mission deserves. The Manager Fundraising & Special Events will be an essential partner in scaling a national events program that sparks deeper connection inspires generosity and brings the movement for mental health to life.

This person thrives in a fast-paced creative environment and is excited by the challenge of helping a growing nonprofit build a world-class events program. They bring a strong production foundation impeccable project management and a collaborative mindset. The ideal candidate is equal parts logistics pro relationship builder and brand ambassador.

HOW YOULL CONTRIBUTE:

Event Planning & Production Support

Work closely with the Senior Strategic Events Fundraising & Production Lead to execute the full Project Healthy Minds events calendar including signature fundraisers salon & parlor events corporate activations and wrap-around programming events.

Support end-to-end production including timelines run-of-show drafts vendor coordination venue walkthroughs deliveries load-in/out schedules staffing plans and onsite event management.

Manage logistics for smaller events independently serving as the day-to-day lead under the Senior Strategic Events Fundraising & Production Leads strategic direction.

Assist with event design & vendor sourcing.

Maintain strong relationships with event production companies A/V teams rental partners caterers printers photographers and transportation/lodging partners.

Track vendor deliverables deadlines and invoices; support budget reconciliation.

Guest Experience & Donor Stewardship

Ensure a seamless guest experience across invitation registration arrival program and post-event follow-up.

Support thoughtful stewardship practices including personalized follow-up recognition touchpoints and donor engagement tracking.

Project Management & Internal Coordination

Manage guest lists RSVP tracking seating charts and check-in tools in close collaboration with the Revenue team.

Support talent speaker and guest communications including event prep materials schedules and hospitality.

Support creation and maintenance of detailed event project plans production schedules and internal workstreams.

Support the creation of briefing documents scripts call sheets run-of-shows floor plans and internal memos.

Fundraising & Development Support

Partner with the Revenue team to support sponsorship deliverables and activation needs.

Assist with solicitation materials sponsor fulfillment and post-event stewardship touchpoints.

Help prepare reporting recaps and metrics for internal and external audiences.

Support prospect research related to events and cultivation efforts including identifying qualifying and briefing potential donors sponsors and hosts in partnership with the Development Operations teams.

Assist with building and maintaining prospect pipelines tied to events including tracking engagement history relationships and next steps in the CRM.

Prepare concise donor and prospect briefing materials (profiles talking points giving context) to support senior leadership board members and hosts

Support pre and post-event fundraising strategy by helping identify follow-up opportunities stewardship priorities and cultivation pathways stemming from event engagement.

ABOUT YOU

OUR IDEAL CANDIDATE:

57 years of experience in special events production nonprofit fundraising events or related fields.

Strong project management skills -- you love a timeline a tracker and a well-organized Google Drive.

Comfort working with vendors production teams and high-profile stakeholders.

A proactive no job too big or too small attitude; willingness to dive in at every level of execution.

Excellent communication skills professionalism and discretion when working with VIP guests donors and partners.

Strong aesthetic sensibility and interest in design culture talent and storytelling.

Experience with CRM project management guest list platforms or event management tools is a plus (e.g. Salesforce Zkipster).

Ability to thrive in a fast-moving environment with shifting priorities.

A passion for mental health and the mission of Project Healthy Minds.

WHAT WE OFFER

Competitive compensation

Competitive medical dental and vision benefits

Paid holidays and generous PTO

Life insurance

Short-term and long-term disability

Spring Health mental healthcare

Commuter benefits

Perks at Work

Experience joining a dynamic start-up environment that is re-writing the playbook for social change in the mental health tech space

Benefits of joining a close-knit highly-motivated team with mentorship opportunities from founding leaders Advisors and Board members

Learning & Development opportunities including free MasterClass subscriptions

Opportunity to attend inspiring experiences and events with thought leaders business executives and iconic speakers across a range of industries

And more (just ask!)

The annual salary for this role is between $80000 and $100000.

EEO Guidelines: Project Healthy Minds is an Equal Opportunity Employer and does not discriminate on the basis of an individuals sex age race color creed national origin alienage religion marital status pregnancy sexual orientation or affectional preference gender identity and expression disability genetic trait or predisposition carrier status citizenship veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics. Project Healthy Minds will provide reasonable accommodations as required by applicable federal state and/or local laws and will consider qualified applicants including those with criminal histories in a manner consistent with the requirements of applicable Fair Chance laws.

COVID Guidelines: The health and safety of our Project Healthy Minds community is the highest priority. As such Project Healthy Minds is requiring all newly hired staff members to be fully vaccinated and boosted with an FDA authorized and/or approved COVID-19 vaccine as a condition of employment. Requests for reasonable accommodations for medical religious or other reasons will be considered in accordance with applicable law.

Due to the high volume of applications received only those selected for an interview will be contacted.

We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.

Required Experience:

Manager

ABOUT PROJECT HEALTHY MINDSProject Healthy Minds is a mental health tech non-profit startup. We are pioneering a first-of-its-kind model: applying technology to address one of the biggest social issues of our time: the growing mental health crisis. We believe in a simple but profound idea: that it s...