Junior Project Coordinator
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Job Location:
Santa Clara County, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
6 hours ago
Vacancies:
1 Vacancy
Job Summary
Impec Group focuses on enhancing the human experience within the workspace encompassing collective well-being safety and health. Our mission is to facilitate success within the workplace industry through Innovation Integration and Integrity helping individuals thrive. We aspire to think bigger bolder and delve deeper into built-environment solutions.
The Jr Project Coordinator will provide essential support for facilities-related initiatives including MAC (Moves Adds Changes) work orders furniture installations small project execution and vendor coordination. This role ensures operational continuity and supports project delivery through effective documentation procurement communication and provides administrative support to our Project Managers when needed.
Position Jr Project Coordinator
Part time engagement to start can mature into full time schedule. Position requires on-site presence at Impecs office and at clients sites. Flexibility is essential.
Responsibilities
Project & Facilities Coordination
- Manage and track MAC work orders ensuring timely execution.
- Coordinate furniture installations and small project work across multiple sites.
- Support site PMs with scheduling logistics and documentation such as meeting minutes and schedules
Procurement & Vendor Management
- Issue and track purchase orders (POs) for project-related goods and services.
- Liaise with vendors to ensure timely delivery quality compliance and scope alignment.
- Maintain vendor records and assist in onboarding new suppliers as needed.
Administrative & Operational Support
- Prepare meeting agendas take minutes and follow up on action items.
- Maintain project documentation with up-to-date status schedules budget trackers meeting minutes
- Assist with budget tracking and invoice reconciliation
Process Improvement & Compliance
- Support continuous improvement by documenting workflows and identifying inefficiencies
- Ensure adherence to internal design standards
Requirements
- 2 years of experience in commercial project coordination facilities management or procurement
- Strong organizational and communication skills
- Proficiency in Microsoft Office Suite and project tracking tools (e.g. MS Project Bluebeam SAP Ariba
- Experience with vendor management and PO processing
- Ability to work independently and collaboratively in a fast-paced environment
Preferred Attributes:
- Ability to manage multiple workstreams with competing priorities
- Experience supporting MAC work furniture installs and small-scale construction or fit up
- Interest in growing into a Project Manager
Impec Group Core Values
- Get things done
- Stay humble
- Focus on people
- Be smart
- Lead with integrity
- Solve problems
- Enjoy the journey together
Benefits
- Paid Holidays
- Paid Sick and vacation leave
Required Experience:
Junior IC
Key Skills
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Visio
- Microsoft Powerpoint
- Microsoft Excel
- Project Management
- Sharepoint
- Project Management Software
- Microsoft Project
- Administrative Experience
- Project Coordination
About Company
Impec Group meets your built environment needs by understanding and scaling our services to meet your business needs. With over 30 years of experience helping clients of all sizes navigate the complex, interdisciplinary, and ever changing workplace, we strive to deliver superior servi ... View more
