IN-ISP-Fiscal Admin. Assist.

Indianapolis, IN - USA

Monthly Salary: Not Disclosed

Posted on: 5 hours ago

Vacancies: 1 Vacancy

Job Summary

To serve as a civilian employee of the Indiana State Police whose primary responsibility is to prepare and process travel requests and vouchers advise Department employees on travel rules & regulations and process all utility payments for the Dept.

Job Duties:

Process travel requests for approval.
Process all travel vouchers for reimbursement.
Serve as liaison between Department and IDOA Travel Section.
Stay current on all travel rules and regulations.
Advise Department employees on travel rules and regulations.
Prepare daily deposit.
Process all utility payments.
Complete and tabulate travel vouchers.
Enter travel into Encompass Financial system to reimburse Department personnel for travel.
Review all in-state and out-of-state travel requests for accuracy.
Process all registrations thru travel cards or Encompass Financial System.
Process emergency travel.
Process travel card monthly payment.
Make direct payments to motels/hotels for training and lodging.
Respond to inquiries from Department personnel regarding travel rules.
Troubleshoot with IDOA Travel to resolve any travel-related issues.
Assist Department employees in completing travel vouchers correctly.
Process all utility payments.
Book flights and hotels thru the travel agency website.
Process checks thru the remote deposit system.
Enter accurate accounting entries into the Encompass AR module.
Perform other duties as required.

Job Qualifications:

Must be a high school graduate or equivalent G.E.D.
Must be able to apply basic accounting and math skills.
Knowledge of bookkeeping and auditing.
Ability to acquire knowledge of Department functions and procedures.
Ability to deal with and solve problems.
Ability to calculate and accurately compile data.
Ability to work with computerized word processing spreadsheets databases and software.
Ability to operate and maintain office equipment to include copy machine calculator computers and transcribers.
Ability to maintain confidentiality.
Ability to work under pressure and successfully function in a stressful environment
Ability to interpret and apply rules regulations and guidelines.
Must be able to access input and retrieve information using a calculator and computer.
Ability to communicate effectively both verbally and in writing.
Must be able to organize file and retrieve information.
Must be able to proofread documents with accuracy.
Must be able to work with minimal supervision prioritize work and meet deadlines.

Required/Desired Skills

Skill	Required /Desired	Amount	of Experience
High school diploma or GED.	Required	0
Prior experience working as an admin. processing travel reservations processing payments etc.	Required	6	Months
Basic Accounting & bookkeeping skills	Required	6	Months
Strong attention to detail and accuracy	Required	0
Strong organizational and time management skills	Required	0
Prior working exp. with word processing managing spreadsheets databases and financial software.	Required	0
Good communication skills both orally and in writing.	Required	0

Questions

No.	Question
Question1	Absences greater than two weeks MUST be approved by CAI management in advance and contact information must be provided to CAI so that the resource can be reached during his or her absence. The Client has the right to dismiss the resource if he or she does not return to work by the agreed upon date. Do you agree to this requirement
Question2	What is your candidate s email address
Question3	Where does your candidate currently reside (City & State)
Question4	If selected for engagement your candidate s hourly Pay Rate must be BR/hour. The Provider Markup for this position is 32%. Do you agree to these requirements
Question5	Position is on-site Monday through Friday from 8am to 4:30pm 37.5H/week. Does candidate accept this requirement

Job Duties:

Process travel requests for approval.
Process all travel vouchers for reimbursement.
Serve as liaison between Department and IDOA Travel Section.
Stay current on all travel rules and regulations.
Advise Department employees on travel rules and regulations.
Prepare daily deposit.
Process all utility payments.
Complete and tabulate travel vouchers.
Enter travel into Encompass Financial system to reimburse Department personnel for travel.
Review all in-state and out-of-state travel requests for accuracy.
Process all registrations thru travel cards or Encompass Financial System.
Process emergency travel.
Process travel card monthly payment.
Make direct payments to motels/hotels for training and lodging.
Respond to inquiries from Department personnel regarding travel rules.
Troubleshoot with IDOA Travel to resolve any travel-related issues.
Assist Department employees in completing travel vouchers correctly.
Process all utility payments.
Book flights and hotels thru the travel agency website.
Process checks thru the remote deposit system.
Enter accurate accounting entries into the Encompass AR module.
Perform other duties as required.

Job Qualifications:

Must be a high school graduate or equivalent G.E.D.
Must be able to apply basic accounting and math skills.
Knowledge of bookkeeping and auditing.
Ability to acquire knowledge of Department functions and procedures.
Ability to deal with and solve problems.
Ability to calculate and accurately compile data.
Ability to work with computerized word processing spreadsheets databases and software.
Ability to operate and maintain office equipment to include copy machine calculator computers and transcribers.
Ability to maintain confidentiality.
Ability to work under pressure and successfully function in a stressful environment
Ability to interpret and apply rules regulations and guidelines.
Must be able to access input and retrieve information using a calculator and computer.
Ability to communicate effectively both verbally and in writing.
Must be able to organize file and retrieve information.
Must be able to proofread documents with accuracy.
Must be able to work with minimal supervision prioritize work and meet deadlines.

Required/Desired Skills

Skill	Required /Desired	Amount	of Experience
High school diploma or GED.	Required	0
Prior experience working as an admin. processing travel reservations processing payments etc.	Required	6	Months
Basic Accounting & bookkeeping skills	Required	6	Months
Strong attention to detail and accuracy	Required	0
Strong organizational and time management skills	Required	0
Prior working exp. with word processing managing spreadsheets databases and financial software.	Required	0
Good communication skills both orally and in writing.	Required	0

Questions

No.	Question
Question1	Absences greater than two weeks MUST be approved by CAI management in advance and contact information must be provided to CAI so that the resource can be reached during his or her absence. The Client has the right to dismiss the resource if he or she does not return to work by the agreed upon date. Do you agree to this requirement
Question2	What is your candidate s email address
Question3	Where does your candidate currently reside (City & State)
Question4	If selected for engagement your candidate s hourly Pay Rate must be BR/hour. The Provider Markup for this position is 32%. Do you agree to these requirements
Question5	Position is on-site Monday through Friday from 8am to 4:30pm 37.5H/week. Does candidate accept this requirement