Transportation Secretary

VICKSBURG WARREN SCHOOL DISTRICT

JOB DESCRIPTION

TITLE: Transportation Secretary

REPORTS TO : Transportation Director and Assistant Transportation Director

APPROVAL DATE: December 20 2012

JOB GOAL

To assure the smooth operation of the Transportation Department for the ultimate benefit of the

districts educational and administrative operations

SUPERVISORY RESPONSIBILITY

Not Applicable

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Performs all necessary secretarial duties
• Schedules appointments meetings and conferences
• Organizes schedule for athletic and extra-curricular travel and issues written travel
• authorizations
• Helps prepare and process payrolls
• Attends conferences and meetings as required
• Processes purchase requisitions purchase orders invoices and receiving reports
• Serves as receptionist
• Maintains required records on sick leave vacation personal leave or other leave
• Makes recommendations to improve general transportation services
• Compiles issues and coordinates the districts servicing calendar
• Helps resolve minor transportation problems and public complaints
• Helps in processing paperwork for tags and inspection stickers
• Assists in matter requiring a substitute driver
• Performs any other task as may be assigned by the Transportation Supervisor

QUALIFICATIONS

• Demonstrated proficiency in general secretarial skills
• Demonstrated proficiency in English language
• Pleasant disposition
• Such alternatives to the above qualifications as the
• Superintendent may find appropriate and acceptable

EDUCATION AND EXPERIENCE

High school diploma or equivalent

• LANGUAGE SKILLS

Ability to respond to inquiries or complaints. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information to top management and staff members

• PHYSICAL DEMANDS

While performing the duties of this job the employee is continuously required to sit and to talk or hear. The employee is occasionally required to walk or stand. The employee is occasionally required to reach with hands and continuously will repeat the same hand arm or finger motion many times as in typing. Specific vision abilities required by this job include close vision depth perception and the ability to adjust focus.

• OTHER SKILLS

Ability to type and to operate a computer and related software. Ability to develop effective working relationships with students staff and the school community. Ability to communicate clearly and concisely both orally and in writing. Ability to perform duties with awareness of all district requirements and Board of Education policies.

• WORK ENVIRONMENT

The noise level in the work environment is usually quiet. Work is done indoors.

PROFESSIONAL CONDUCT

Employee acknowledges that he/she is required to maintain a high standard of professional conduct in compliance with the Mississippi Code of Ethics. Breach of said professional conduct includes but is not limited to: neglect of duty dishonesty engagement in acts that are contrary to VWSD policy unlawful activities or any other conduct which is seriously prejudicial to the school district.

CLASSIFICATION UNDER FLSA

FUNDING SOURCE

General Fund

TERMS OF EMPLOYMENT

240 days

Required Experience:

Junior IC