Executive Assistant, Vice President Student Affairs
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Job Location:
University Park, IL - USA
Monthly Salary:
$ 61800 - 89600
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty staff technical service or student) please login to Workday to complete the internal application process. Please do not apply here apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State please login to Workday to complete the student application process. Please do not apply here apply internally through Workday.
If you are NOT a current employee or student please click Apply and complete the application process for external applicants.
Approval of remote and hybrid work is not guaranteed regardless of work additional information on remote work at Penn State seeNotice to Out of State Applicants.
POSITION SPECIFICS
Primary responsibilities of this position:
Coordinate high-level confidential and sensitive internal and external communications
Manage calendars scheduling projects and eventsfor the VPSA
Coordinatetravel arrangements meeting logistics and budgetary expenditures
Overseeoffice operations
Developand maintain positive liaison relationships with various internal and externalstakeholders includingstaff executives trustees faculty studentsparentsdonorsandalumni
Other responsibilities:
Collaborate with administrative support staff within Student Affairs and across the University
Prepare agendas meeting materials presentations and reports
Greet visitors screen phonecallsand correspondence determineappropriate action and compose responses on behalf of the VPSA
Serve as a liaison with student leaders Student Affairs staff academiccolleges/departmentsand externalconstituencies
Planand support events such as dinners receptions roundtable discussions and committee meetings
Assistwith resolvingstudent and universityissues in coordination with multiple units
Monitor and track budgets review and approve financial transactions and assist with financial oversight
Manage complex projects events and programs
Provide administrative support during crisis responseand urgent situations
Interpreting and monitoring compliance withUniversitypolicies
Manage and coordinate special projects as assigned
Position Requirements:
Proficiencyin Office 365 isrequired and experience with programs such asWorkDaySIMBASAPConcurandLionPathis preferred
Experience supporting a senior executive and working with students is preferred
Excellent leadership written and verbal communicationand management skills
Outstanding problem-solving skills initiative teamwork and team-building abilities strong interpersonal skills anddemonstratesound judgment.
This is an exempt position that requireslimited evening and weekend commitments.
Theanticipatedstart date is Monday May 18th.
MINIMUM EDUCATION WORK EXPERIENCE & REQUIRED CERTIFICATIONS
Bachelors Degree 6 years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: NoneBACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies. Due to the financial and fiduciary responsibilities of this position successful completion of a credit history check will be required in addition to standard background checks.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position including all possible grades is $61800.00 - $89600.00.Salary Structure - Information on Penn States salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional addition to comprehensive medical dental and vision coverage employees enjoy robust retirement plans and substantial paid time off which includes holidays vacation and sick time. One of the standout benefits is the generous 75% tuition discount available to employees as well as eligible spouses and children. For more detailed information please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988 Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security such as those concerning alcohol and drug use crime prevention the reporting of crimes sexual assault and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability please contact .
The Pennsylvania State University is committed to and accountable for advancing equity respect and belonging. We embrace individual uniqueness as well as a culture of belonging that supports equity initiatives leverages the educational and institutional benefits of inclusion in society and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the universitys teaching research and service mission.Required Experience:
IC
Key Skills
- Growing Experience
- Financial Acumen
- Management Experience
- Senior Leadership
- Operations Management
- Strategic Planning
- Sales Management
- Budgeting
- Economic Development
- Financial Report Interpretation
- Leadership Experience
- Financial Management
About Company
Penn State is a major, public, research-I university serving Pennsylvania and the global community. Learn more about our undergraduate, graduate, and doctoral degree programs.
