Speaker Liaison Coordinator
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Job Summary
WHO WE ARE:
At CloserStill we strive to deliver the best. Were on a mission to be the most dynamic B2B events and communities business in every market we serve bringing people together to learn connect and grow.
Operating across five regions we power over 200 market-leading events publications and brands across Business Technologies Healthcare Learning HR & Education and Future Transport & Infrastructure.
But what truly sets us apart is our people.
Our teams are diverse driven and united by a shared commitment to excellence. Rooted in our core values of ownership empathy teamwork integrity and determination we empower every employee to grow shape their own path and make a meaningful impact.
Joining CloserStill means being part of something bigger - not just building events but creating opportunities connections and lasting value for the communities we serve.
WHO WE ARE LOOKING FOR:
We are looking for an extremely well-organised methodical and self-motivated Speaker Liaison Coordinator who thrives in a fast-paced high-pressure environment. You will be calm under pressure quick to learn and confident working on your own initiative while managing multiple priorities and tight deadlines.
Excellent time management strong attention to detail and the ability to communicate effectively with stakeholders at all levels are essential. This role suits someone who enjoys working collaboratively across teams while also taking ownership of their responsibilities.
THE ROLE:
The Speaker Liaison Coordinator acts as a key conduit between the Show Director Marketing Sales and Operations teams as well as suppliers partners and speakers. The purpose of the role is to ensure each conference runs smoothly by delivering a seamless professional experience for speakers and sponsors both pre-event and onsite.
You will ensure that all relevant speaker and sponsor information is collected accurately and on time to support marketing and promotional campaigns while also providing clear detailed briefs to internal teams to enable flawless event delivery.
Key Responsibilities
Liaise with the Event Director Marketing Manager and Conference Manager to clarify event briefs
Execute speaker agreements and manage speaker requests in a timely and professional manner
Obtain edit and publish speaker photographs biographies and session descriptions in line with marketing deadlines
Support marketing teams with speaker promotion campaigns
Liaise with internal and external designers to create and proofread printed programmes and promotional materials
Maintain accurate and up-to-date online programmes using the content management system (CMS)
Manage speaker accommodation fees and expenses in line with event budgets
Provide accurate briefs for the operations team and AV suppliers
Provide clear and detailed briefs for conference chairs and speakers
Request receive and manage speaker presentations to the correct AV specifications and deadlines
Manage speakers AV technical teams and speaker lounges onsite during events
Organise logistics for organisations hosting smaller special events
Undertake any additional ad hoc duties as required by the line manager
ABOUT YOU:
Skills & Abilities
Strong written and verbal communication skills
Excellent organisational and administrative skills
Outstanding time management and prioritisation abilities
Meticulous attention to detail
Positive enthusiastic attitude with the ability to work on your own initiative
Proven ability to multitask and work independently
Ability to remain calm patient and professional under pressure
Demonstrated experience working to tight deadlines
Strong numeracy skills
Flexible and adaptable approach
Willingness and availability to attend events at venues across the UK and internationally (minimum of 3 days per event)
Technical Skills
You will have working knowledge of:
Microsoft Excel (intermediate to advanced)
Microsoft Outlook
Microsoft Word
Microsoft PowerPoint
We do not offer sponsorship for this role
CloserStill Media reserves the right to request a DBS or credit check should the role require it.
DIVERSITY AND INCLUSION:
CloserStill Media embrace diversity in all its forms and are committed to continuing to develop a diverse and inclusive environment that encourages collaboration and innovation.
We are an equal opportunity employer. All applicants will be considered for employment based on merit without attention to age ethnicity religion or beliefs sexual orientation gender identity family or parental status or disability status.
We are committed to ensuring an inclusive and accessible recruitment process. If you require any reasonable adjustments at any stage dont hesitate to get in touch with our HR team at .
Key Skills
- Presentation Skills
- Time Management
- Clinical Research
- Communication skills
- GCP
- Infusion Experience
- Managed Care
- Hospice Care
- Conflict Management
- Clinical Trials
- Research Experience
- Home Care
About Company
We are on a mission... To be the most dynamic global B2B events and communities business.At our core, we have unwavering faith in our workforce. Our entrepreneurial and empowered teams are dedicated to perpetual evolution of their brands, shaping leading engagement in their respective ... View more
