Coordinator, Labs and Makerspaces

Job Description Summary
The rapidly growing Dale E. and Sarah Ann Fowler School of Engineering ( FSE ) seeks highly motivated colleagues to help build Chapman Universitys newest school. Opened in the fall of 2019 FSE offers undergraduate degree programs in Computer Science Computer Engineering Data Science Software Engineering and Electrical Engineering along with a new graduate degree program a MS in Electrical Engineering and Computer Science. The School also offers several interdisciplinary minors and themed inquiry programs which allow students from across other Chapman programs to explore engineering. FSE is housed in the new Swenson Family Hall of Engineering a cutting-edge facility that supports student learning campus-wide project activities and faculty-led research. Within Swenson Hall is an open-access makerspace the Design / Create/ Innovate Lab ( DCI ) consisting of four rooms that house a wide variety of low and high-end fabrication equipment. The DCI Lab supports academic and personal projects and welcomes individuals from all levels of making design and innovation experience. A goal of the lab is to encourage an inclusive and supportive community of makers across the entire campus community who want to become more familiar with the tools and resources in the addition to the DCI Lab FSE has two instructional labs: the Signals and Cyber Lab and the Circuits and Structures Lab. Fowler Engineering is looking for a collaborative and detail-oriented individual with excellent interpersonal organization and time management skills to join the team and fill the role of Lab and Makerspace Coordinator. This position is a vital support role for FSE by providing administrative and logistical support in the day-to-day operation of the makerspaces instructional labs and stockroom. This position is one of three DCI Lab positions who report to the Assistant Director. Due to the responsibilities and daily demands of the position the candidate must be available to work fully onsite at the Main Campus in Orange CA. Standard business hours are Monday through Friday from 8:00 am to 5:00 pm. Alternative work hours may be considered. Under the direction of the Assistant Director the Lab and Makerspace Operations Coordinator will provide detailed and collaborative support in the administrative operation of the makerspaces (Design Create Innovate Lab) and instructional labs as well as plan and implement programs workshops and events to support the Fowler School of Engineering ( FSE ). Day-to-day support includes ordering receiving and inventorying tools parts materials and equipment; ensuring a smooth and efficient distribution and return of assets supplies and equipment in accordance with Fowler Engineering and University policies; prepare class kits tag and safely store chemicals schedule room reservations coordinate hazardous material pickup and ensure labs are appropriately stocked. Foster an inclusive environment with student activities and engagement with makerspace resources by developing partnerships with individual students student clubs and organizations faculty staff and campus partners at varying skill levels and expertise. This role balances administrative and project coordination. It requires the individual to be an exceptionally detail-oriented self-starter who is also proactive with the ability to develop coordinate and execute projects independently and within a team environment. Serves on school and university committees as requested.

Responsibilities
Administrative and Operational Support Through excellent customer service and efficiency provide day-to-day operational and administrative support of FSEs makerspaces instructional labs and stockroom. Work collaboratively with technical and administrative staff to manage equipment and supply inventory and reservations. Coordinate and track equipment/supply requests checkouts and returns. Track past due inventory and resolve conflicts/shortfalls. Serve as a cashier and provide oversight of the Point-of-Sale system to process transactions of materials and parts sold in the makerspaces and stockroom. Create and track purchase requests and orders. Monitor and obtain approvals for contract agreements IS&T review and new suppliers. Confirm delivery and receipt of purchased items. Work closely with vendors and FSEs financial team to ensure invoice and delivery notice information is accurate. Regularly meet with leadership faculty and staff to review equipment tools and materials for instructional and space needs. Ensure spaces are properly equipped. Proactively order and fulfill materials. Oversee instructional kit packing for relevant classes prior to the start of each semester. Coordinate and maintain asset tool and equipment inventory. Affix and record ID tags and serial numbers as required by FSE and University. Coordinate and maintain the chemical inventory database and update inventory appropriately when chemicals are acquired expired or consumed. Coordinate hazardous waste removal. Support students and faculty in acquiring parts and supplies for course-related projects engineering-specific extracurricular activities and academic research. Work with faculty and staff to ensure instructional labs makerspaces and stockroom are clean functional organized safe and usable on a daily basis. Attend meetings including facilities coordination and risk management meetings as required and report back to the Makerspace Manager and FSE Leadership. Provide support for enterprise systems such as PeopleSoft PeopleAdmin Concur 25Live etc. Maintain essential documents for the efficient operation of the spaces. Regularly update and record purchase and inventory logs operational manuals training materials event and workshop schedules and data collection. Data collection includes makerspace usage and activity logs to record events and projects using the facilities. Follow all safety policies procedures and programs; act as a responsible party for individual safety and the safety of others. Program and Event Support Foster student activities and engagement with makerspace resources by developing partnerships with individual students student clubs and organizations faculty staff and campus partners at varying skill levels and expertise. Provide administrative and routine support in the development and facilitation of programs workshops and events (with selected evening and weekend hours as needed.) Coordinate and support workshop and activity logistics including space reservations invitations supporting materials AV equipment announcements contract agreements food orders etc. Create a positive and welcoming environment for users of all backgrounds and skill levels. Perform other essential duties and tasks specific to the position.

Required Qualifications
Associates degree desired or equivalent in education. Bachelors degree preferred. Experience providing collaborative customer-service focused administrative and operational support. Experience in ordering receiving and distribution of assets/supplies or general supply chain coordination. Exceptional ability to track and maintain detailed and organized records particularly in regard to distribution use maintenance and storage of equipment tools and materials. An advanced understanding of Microsoft Office programs and technical skills to learn and use enterprise systems needed for the position (PeopleSoft 25Live Canvas Concur Google Suite etc.) Ability to research and learn general understanding of tools electronic parts supplies consumables and equipment. Highly flexible adaptable with ability to thrive in a fast-paced entrepreneurial environment. Strong communication and interpersonal skills to convey accurate information in a professional manner with the ability to interact with diverse individuals and groups at all organizational levels. Ability to learn demonstrate and enforce proper health and safety procedures and regulations. Highly organized resourceful and creative with the ability to plan and coordinate multiple priorities and events and deliver assignments on time. Ability to learn demonstrate and enforce proper health and safety procedures and regulations. Ability to problem-solve and make decisions that are consistent with and in support of school goals and objectives and in accordance with University policy.