HR Services Specialist 3

Job Profile:

Job Family:

Time Type:

Max Pay Depends on experience:

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Job Description:

Position Salary Range:

• $54600 - $68300per year

The School of Earth and Space Exploration HR Specialist Sr. performs duties necessary for a variety of human resource actions such as recruitment on-boarding/off-boarding international visa processes volunteer and courtesy affiliate oversight. This position works closely with the Department HR Manager and HR team regarding all human resource functions.

Essential Duties:

• Manage volunteer minors in lab and minor on campus requests and renewal processes working closely with department safety compliance officers (AKA Facilities).
• ACA compliance oversight and management which includes verifying employee hours and FTE totals and contacting employee to correct if necessary.
• Maintain SESE employee related email listservs.
• Ensure the eligibility of all student hires (enrollment) per semester handle graduation notices from student employment and contact supervisors regarding apparent inactive students for termination on a monthly basis.
• Physical personnel file maintenance and electronic personnel file cleanup and maintenance.
• International visa process for all J1s H1Bs permanent residency and various other visa types. Process initial and renewals manage records and answer or direct questions for international visitors or employees on SESE supported visas.
• Courtesy affiliate process management and maintenance including annual renewal process and additional network accesses if needed.
• Process competitive searches in Workday and Interfolio for various employee categories (faculty ACPs. Postdocs Staff grad students student workers)
• Process waiver hires (staff postdoc ACP faculty) as requested.
• Assist processing student hires during peak times such as the grad renewal process special projects or as delegated.
• Process staff personnel action requests in Workday (FTE changes title changes salary changes etc.).
• Onboard and off-board employees particularly staff ensuring all hire or termination actions are completed.
• Assist with the grad renewal and faculty renewal processes as needed.
• Facilitate and process annual faculty summer pay process including summer FA/faculty teaching pay.
• Advise and direct employees and supervisors with Authorized Driver process to completion.
• Check Authorized Driver statuses as requested by employees and SESE Headquarters.
• Advise and direct students and sponsoring faculty through Authorized Driver process including for class field trips through completion.
• Respond to questions from supervisors and employees on HR business practices and ASU policies.
• Work directly with various ASU central departments as needed (ex. ASU Payroll ASU HR SEO ISSC The College Deans office Insurance and Risk Management etc.)
• Assist HR team/manager with any other special projects reports and duties as assigned
• Stay up to date on ASU policies and procedures and relevant state and federal laws

Desired Qualifications:

• Advanced knowledge of human resource principles practices regulations and standards.
• Knowledge of ASU policies and procedures.
• Experience with ASU systems such as Workday Interfolio and Analytics as well as Google Microsoft Office and Smartsheet.
• Excellent verbal and written communication skills.
• Ability to work collaboratively efficiently and effectively with faculty and staff. Demonstrated knowledge of the principles of exemplary customer services demonstrated through actively listening acknowledging and responding to inquiries timely.
• Ability to work effectively in an environment subject to changing priorities sensitive/confidential information and short deadlines.
• Performs other duties as assigned to ensure continual efficient operations of department to meet customer service needs.

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting keyboarding and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work. Frequent bending reaching lifting pushing and pulling up to 25 pounds. Regular activities require ability to quickly change priorities. Ability to clearly communicate verbally read write see and hear to perform essential functions.

Department Statement:

Driving Requirement:

Location:

Funding:

Instructions to Apply:

Current employees student workers seeking staff opportunities and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format for example 6/04 to 8/14 along with job title job duties and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn it cannot be edited reactivated or replaced with a new submission. If you have questions or need assistance please contact HR Talent Acquisition at . before the posting close date to request edits.

Graduate Assistant Intern and part-time positions are counted as half time for experience equivalency meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education an unprecedented combination of academic excellence entrepreneurial energy and broad access. This New American University is a single unified institution comprising four differentiated campuses positively impacting the economic social cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100000 students in metropolitan Phoenix Arizona the nations fifth largest city. ASU champions inclusive excellence and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit

All qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability protected veteran status or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law ASU prepares an annual report on campus security and fire safety programs and resources. ASUs Annual Security and Fire Safety Report is available online at You may request a hard copy of the report by contacting the ASU Police Department at .

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ASU conducts pre-employment screening which may include verification of work history academic credentials licenses and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check verification of work history academic credentials licenses and certifications. Employment is contingent upon successful passing of the background check.

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