Grants Coordinator

Why Join JVS

JVS is a nonprofit working to close opportunity gaps in employment by supporting jobseekers with the skills and confidence to secure quality careers with family-sustaining wages. Grounded in core values of repairing the world and focused on helping our program participants achieve economic mobility we believe everyone deserves access to training and the chance fora good job. JVS develops training programs in close partnership with employers in high growth sectors offering high quality jobs.

Building on decades of experience and success JVS is a data-driven organization that takes a whole systems approach to addressing employment and economic equity. Through our direct service programs employerengagementand policy change JVS is working toward a future where everyone has access to quality education and training programs that lead to high quality employment and economic mobility.

The Role

The Grants Coordinator plays a key role in the success of JVSs institutional giving portfolio by ensuring proposals reports deadlines and materials move smoothly from planning to submission. This role supports the grants team by managing grant portals preparing attachmentsmaintainingaccuraterecords across systems and helping ensure all submissions are completetimely and well-organized.

This is an ideal role for someone who is detail-oriented curious and eager to grow in the nonprofit sectorwho enjoys using organization project management and collaboration to support economic mobility for hundreds of role will report to the Director of Grants Strategy foran initialperiodbeforetransitioning toreportdirectlyto the Grants Manager.
Scope

Grant Operations and Submission Management

• Manage grant portal activity ensuring applications reports budgets and attachments are uploaded accurately andsubmittedon time;

• Createmaintain and update proposal checklists submission calendars and funder files;

• Prepare standard attachments (board lists financial statements organizational documents) and coordinate with Finance and Operations to ensure accuracy;

• Track and collect required materials from internal teams and proactively follow up on outstanding requests;

• Support quality assurance by reviewing proposals for completeness formatting consistency and compliance with funder guidelines;

• Draftselectadministrative-facing components of grant applications and reports including organizational descriptions program overviews and boilerplate language;

• Maintain and update JVSs grants content library including templates attachments and standard language.

DataCRM and AI

• Enter andmaintainaccurategrant records in Salesforce SharePointLastPassand related systems;

• Run basic reports to supporttracking ofsubmissions deadlines and progress toward team goals;

• Support data pulls and coordination with internal teams to ensure proposals reflectaccurateand current information;

• Assistthe grants team as we research develop and refine AI tools that improve efficiency accuracy and workflow.

Cross-Functional Coordination & Team Operations

• Partner with Program Marketing Finance and other teams to ensure grant materials reflect current programming outcomes andaccuratebudgets;

• Support team effectiveness through participation in meetings funder preparation sessions post-submission debriefs and preparation of briefing materials;

• Recommend process improvements and helpmaintainorganized accessible funder records and communications;

• Proactively follow up with staff to keep grants-related requests moving forward.

Qualifications

Minimum Qualifications:

• Strong attention to detail and ability to manage multiple deadlines simultaneously;

• Comfortable navigating databases online systems and digital file management;

• Ability to build strong working relationships across teams;

• Curiosity resourcefulness anda commitmentto learning;

• At least12 years of relevant work experience ordemonstratedtransferable experience in administrative project coordination or operational roles.

PreferredQualifications:

• Experience in nonprofit fundraising grantwriting or program coordination;

• Familiarity with Salesforce or another CRM;

• Prioradministrative project management or research experience;

• Interest in workforce development economic mobility or social impact.

What We Offer

• Annual Salary: $67000 - $72000

• 100% covered medical and dental plans for the employee

• Accruedsixteen(16) days of Vacation accruedten(10) days of Paid Sick Leave

• Paid federal and Jewish holidays

• 3% 403(b) retirement contribution match and 3% non-elective contribution

• Healthcare and Dependent Care FSA

• Pet Insurance Discounts

• Employee Assistance Program

• Professional development opportunities and $500 Work-From-Home stipend

• The expectation for this role is to work in our San Francisco office and/or worksites on a hybrid work schedule; JVS does not provide relocation packages

• 4 Day Work Week

As anEqual Opportunity EmployerJVS is committed to providing employment opportunities to all qualified individuals and does not discriminate on the basis of race color ethnicity religion sex gender gender identity and expression sexual orientation national origin disability age marital status veteran status pregnancy parental status genetic information or characteristics or any other basis prohibited by applicable welcome diverse applicants. Please let us know if you needaccommodationsor auxiliaryaidsfor the interview process.