Clinic Administrator
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Job Location:
Fountain, CO - USA
Monthly Salary:
$ 60000 - 65000
Posted on:
21 hours ago
Vacancies:
1 Vacancy
Job Summary
About Woven Care:
Were the leading provider of multidisciplinary pediatric therapy services in Colorado serving families along the front range since 2005. Were building an organization by clinicians and for clinicians together. Woven Care is experiencing rapid growth in Colorado and beyond. Join us!
Position Summary: We are seeking a dedicated Clinic Administrator to lead our front office operations specializing in administrative excellence and schedule utilization optimization. This role focuses on maximizing patient care hours supporting therapists in meeting their care expectations and achieving optimal schedule fill. The position reports to the Clinic Manager with a dotted line relationship to the Internal Operations Manager.
Compensation and Benefit Information:
- Salary Range: $60000 - $65000
- Exempt salaried position
- Bonus Opportunities (subject to change)
- Billed Hour Targets
- % of Therapist Meeting Goal (productivity)
- Comprehensive healthcare benefits (medical dental and vision)
- 401(k) with company match after 1-year
- Tenured paid time off
- Flexible spending account options
- Company-paid life insurance coverage
Ideal Candidate Profile:
- Strong operational management experience preferably in healthcare setting
- Excellent organizational and time management skills
- Proven ability to manage multiple priorities and deadlines
- Strong analytical skills for financial reporting and performance metrics
- Outstanding customer service orientation
- Experience with staff management and performance development
- Technology proficiency and troubleshooting capabilities
- Process improvement and project management experience
- Excellent communication and collaboration skills
Essential Duties and Responsibilities:
- Patient care and scheduling
- Managing schedule fill
- Supporting therapists in meeting their patient care expectations
- Maximizing patient care hours
Daily Operations:
- Monitor and report on evaluation reschedule and cancellation rates
- Complete End of Day (EOD) reporting for non-documentation issues
- Maintain tour readiness standards throughout the facility
- Align with Advisor on EOD Reports and Schedule Audits
- Update Clinic Manager on customer service matters and operational status
Weekly Operations:
- Manage Admin Other Duties scheduling coordination
- Oversee clinic ordering and supplies management
- Participate in productivity consultations with Advisor
- Lead and participate in team meetings
Monthly Operations:
- Support financial results analysis and reporting
- Conduct a comprehensive financial results review with Clinic Manager
Ongoing Responsibilities:
- Staff Management: Provide onsite Patient Coordinator staff oversight and management
- Performance Management: Collaborate on performance reviews and staff development
- Customer Service: Ensure an exceptional patient and family experience
- Facilities Management: Oversee facility maintenance and vendor contract management
- Technology Support: Provide frontline technology troubleshooting and support
- Process Improvement: Lead process optimization and operational efficiency projects
Special Projects:
- The clinic administrator may be assigned additional special projects as determined by the Clinic Manager and Internal Operations Manager.
Minimum Qualifications (Knowledge Skills and Abilities):
- Bachelors degree preferred or equivalent combination of education and experience
- 2 years of administrative scheduling experience strongly preferred
- Healthcare industry strongly preferred
Schedule and Location and Duration (remote/hybrid/address):
- Monday-Thursday 7:45am 4:45pm Friday 7:45am 11:45am
- Location: In-clinic
Supervisory Responsibilities:
- Supervising the Patient Coordinator at this location
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer
- Must be able to lift up to 15 pounds at times
Our Commitment:
Were one team with one purpose: to build the best childrens healthcare organization in the United States so every child can access the care they deserve. Everything we do starts and ends with driving the best clinical outcomes for our patients.
Equal Employment Opportunity:We are an equal opportunity employer and do not discriminate based on race color religion national origin sex age disability or any other status protected by law. Woven Care uses e-Verify to authorize eligibility for employment.
Required Experience:
Unclear Seniority
Key Skills
- Hadoop
- Microsoft Windows Server
- Windows
- Apache
- Linux
- SAN
- Shell Scripting
- System Administration
- Administrative Experience
- Scripting
- Oracle
- Troubleshooting
About Company
Woven Care is a pediatric outpatient care provider that offers Applied Behavior Analysis (ABA), speech, physical, occupational therapies and multidisciplinary autism evaluations at multiple locations throughout Colorado.
