Administrative Assistant

Are you a patient organized compassionate and driven professional ready to make a difference St. James Catholic Elementary School is seeking a full-time Administrative Assistant who will be the welcoming face and vital support for our students parents and staff at St. James Catholic Elementary School.

About the Role

As the Administrative Assistant youll be the central hub of our schools daily operations. Youll provide a warm first point of contact for students parents staff and visitors all while keeping the office running smoothly and efficiently. This position offers a unique opportunity to contribute meaningfully to a faith-centered educational environment.

Key Responsibilities

• Frontline Communication:Greet and assist parents students staff and community members with professionalism.
• Office Operations:Coordinate office activities manage supplies process paperwork and assist the Principal and administrative team with various tasks.
• Attendance & Records:Manage student attendance maintain accurate records in PowerSchool and track student entry and exit throughout the day.
• Health & Safety:Administer first aid dispense medication maintain medical records and coordinate with the Health Department and school nurse for screenings and audits.
• Event & Facility Coordination:Assist in organizing school events manage facility scheduling and keep the school calendar up-to-date.
• Volunteer & Compliance Oversight:Ensure volunteers meet training and background check requirements maintain records in the CMG Connect Portal and work with the Diocese for audit compliance.
• State & Diocesan Reporting:Support state NCEA and diocesan data entry and reporting needs.
• Additional Support:Help with student enrollment registration tuition grant programs and serve as a liaison with companies and other partners.

What Were Looking For

• High School Diploma or GED required
• Experience with Google Drive
• Basic first aid skills and willingness to provide care as needed
• Strong communication organizational and multitasking abilities
• Professional demeanor and the ability to work with a diverse range of people
• Attention to detail and a knack for problem-solving
• Ability to handle confidential information with discretion
• A Strong Background with technology skills or a willingness to learn (Powerschool Google Driveetc..).

Work Environment & Physical Requirements

• Primarily office-based in a well-ventilated temperature-controlled environment
• Moderate noise level typical of a busy school
• Some physical activity: walking lifting (up to 10 lbs. frequently 25 lbs. occasionally) standing bending and sitting
• Potential for both indoor and outdoor work in varying weather conditions

Required Experience:

Junior IC