Marketing & Public Relations Administrative Coordinator

The Position

Under administrative direction the Marketing & Public Affairs Administrative Coordinator is responsible for administrative support of the department scheduling coordination and support of on-and-off airport aviation-focused events.

A fully completed official online RTAA Employment Application must be received by 11:59pm Sunday March 8th 2026. Qualified individuals are encouraged to apply immediately. Recruitment will close without notice when enough applications are received or a hiring decision has been made.

Primary Responsibilities/Essential Duties:

Department Operations Support (30%): Provide administrative and processing support to ensure smooth department operations including:

• P-card processing and reconciliation
• Invoice submission and tracking
• Work order coordination
• Office supplies ordering and inventory management
• Ordering tracking and distributing airport promotional items to support the organization and the department

Scheduling and Coordination (30%): Serve as the centralized coordinator for a range of recurring airport programs and internal activities such as:

• External stakeholder coordination for in-airport needs including escorting vendors coordinating necessary badging music/arts performances and other department needs
• Coordinating meetings with external stakeholders including securing space organizing catering providing leave-behinds including agendas airport-branded gifts arranging appropriate technology and parking needs so attendees have a positive experience when attending meetings at the airport
• Support of the Arts at the Airport program including coordination with curator for gallery installations maintenance and other post-security activities
• Trade agreement and contract fulfillment

Internal and External Event Support (20%): Coordinate logistics communication and on-site support for internal and community events such as:

• Support for on-and-off airport aviation-focused events
• Press conferences and other on-airport public events
• Community sponsorship activation and fulfillment

Reporting and Information Coordination (10%): Write compile and maintain key department reporting functions that support visibility storytelling stakeholder communication and the customer experience including:

• Speakers bureau tracking
• Community support tracking
• News and media coverage monitoring
• Customer experience reporting

Please note that the Employer retains the right to change or assign other duties to this position.

Knowledge Abilities and Skills

• Detail oriented with exceptional organizational skills
• Ability to juggle multiple projects and calendars and prioritize workload based on deadlines matter significance and organizational need
• Ability to organize set priorities and exercise sound independent judgment within areas of responsibility to keep processes moving
• Comfortable supporting events and working with multiple stakeholders in a matrixed environment
• Ability to communicate clearly and professionally both verbally and in writing
• Results driven and able to pivot to achieve desired results
• Strong working knowledge of Microsoft Office applications including Teams Planner PowerPoint Word and Excel

Note: While RTAA does have a flexible work arrangement policy the expectation is that the person selected for this role will work on site.

Entry Salary: $27.55 - $31.85 hourly based on experience with opportunity for annual step-based increases up to a maximum of $36.10. Initial salary placement will be based upon experience and qualifications. This is an hourly position and is eligible for overtime.

Benefits: The RTAA offers a competitive wage and benefit package and provides a high-quality work-life balance. Employee benefits include employer paid contributions to the Nevada PERS retirement program; 100% employer paid health insurance for the employee (effective first day of the month after your hire date); paid vacation and sick leave; 14-paid holidays per year; and tuition reimbursement - just to name a few!

Minimum Qualifications:

Required Education / Experience:

• Bachelors Degree from an accredited college or university in journalism communications English or a closely related field or equivalent combination of experience and training.
• Three (3) years of experience in a role requiring strong organizational administrative or coordination skills in support of a team department or program.

Preferred (but not required) experience or capabilities:

• Experience in the aviation industry
• Light graphic design skill (such as Canva)

Required Licensing and/or Certifications:

• Must possess a valid Drivers License with authority to drive an RTAA vehicle for the duration of appointment.
• Ability to obtain and maintain eligibility to hold a Security Identification Display Area (SIDA) badge.

Physical Requirements:

Ability to remain in a stationary position for long periods of time reach bend climb lift push and pull items weighing up to 10 pounds or less frequently.

Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to lift and transport small carry parcels packages and other items to traverse short distances and drive a vehicle to deliver and pick up materials.

How to apply:

A fully completed official online RTAA Employment Application must be received by 11:59pm Sunday March 8th 2026. Qualified individuals are encouraged to apply immediately. Recruitment will close without notice when enough applications are received or a hiring decision has been made. For more information about this opportunity and to apply visit:

The RTAA Employment Application is the primary screening tool to determine an applicants qualifications. A resume may be submitted in addition to but not in lieu of completing the RTAA Employment Application. While you may submit a resume it is supplemental and will not be used to determine whether or not you have met the minimum qualifications. All work experience education training and other information substantiating how you meet the minimum qualifications must be included on your RTAA Employment Application.

Tips for Success:

• Provided detailed information to address how you meet and/or exceed minimum qualifications for the position.
• Provided a minimum of five (5) years of employment history.
• Explained any gaps in employment of six (6) months or more within the Work History section. To explain gaps add a new employer write what was occurring under the Name of Employer (e.g. unemployed student etc.) and list dates.
• If you had more than one (1) position with the same employer separately list each position and the time you were in that position.

This job description lists only the primary job duties normally assigned to this position but does not restrict the performance of other duties as assigned.

The RTAA is an organization that thrives by living our core values and by honoring the dignity of all individuals. With teamwork respect versatility and a focus on excellence we serve our employees and our community with pride and passion. We are a drug-free workplace and an equal opportunity employer committed to providing a healthy work environment.