Build the Future with Us EquipmentShare is Hiring a Licensing and Legal Compliance Administrator

At EquipmentShare were not just filling a role were assembling the best team on the planet to build something thats never been built before. Were on a mission to transform an industry thats been stuck in the past by empowering contractors and communities through innovative technology real-time support and a team that truly cares.

Were hiring aLicensing and Legal Compliance Administrator at our Corporate Headquarters in Columbia MO and were looking for someone whos ready to grow with us bring energy and drive to their work and help us build the future of construction. This position is hybrid eligible. The Licensing and Legal Compliance Administrator is responsible for ensuring that all EquipmentShare subsidiaries branch locations and operational entities across the United States maintain the appropriate local state and federal licenses permits and certifications required to operate legally. This role safeguards the companys authority to conduct business operate vehicles and manage specialized materials by proactively managing renewals tracking regulatory changes and coordinating with internal and external stakeholders.

Primary Responsibilities

• Maintain a comprehensive database of all operational corporate and equipment-related licenses (including state registrations Certificates of Good Standing on-road vehicle registrations hazardous materials transport licenses DOT and FMCSA authority etc.)
• Monitor renewal dates and ensure all required licenses are renewed and in good standing before expiration.
• Liaise with local state and federal agencies to ensure compliance with applicable laws and regulations as necessary.
• Support internal and external audits by maintaining accurate and accessible records of all licensing documents.
• Partner with Operations Fleet Safety and Real Estate Compliance teams to verify that all EquipmentShare subsidiaries and branch locations are authorized to operate in their respective jurisdictions.
• Develop and maintain standard operating procedures for license management renewal processes and compliance reporting.
• Proactively communicate upcoming expirations new licensing requirements or regulatory changes to leadership and affected teams.
• Utilize company systems to digitally store and manage license documentation for efficient retrieval and tracking.

Why EquipmentShare

Because we do things differently and we think youll feel it from day one. Were a people-first company powered by cutting-edge technology. That means our proprietary T3 platform doesnt just run our business it also makes your job easier safer and more connected. Whether youre behind the wheel under the hood leading a branch or closing deals tech supports you and you drive us forward.

Were a team of problem-solvers go-getters and builders. And were looking for teammates who take pride in doing meaningful work and want to be part of building something special.

Perks & Benefits

• Competitive compensation
  
  
• Full medical dental and vision coverage for full-time employees
  
  
• Generous PTO paid holidays
  
  
• 401(k) company match
  
  
• Gym membership stipend wellness programs (earn PTO and prizes!)
  
  
• Company events food truck nights and monthly team dinners
  
  
• 16 hours of paid volunteer time per year give back to the community you call home
  
  
• Career advancement leadership training and professional development opportunities

About You

You want to be part of a team thats not just changing an industry for the sake of change were transforming it to make it safer more secure and more productive. You bring grit heart and humility to your work and youre excited about the opportunity to grow within a fast-paced mission-driven environment.

Were looking for people who:

• See challenges as opportunities
  
  
• Embrace change and continuous improvement
  
  
• Bring energy effort and optimism every day

Skills & Qualifications

Required Skills and Abilities:

• Strong working knowledge of federal state and local licensing and regulatory requirements particularly for transportation construction logistics and brick-and-mortar business operations.
• Proficiency with multiple technology platforms and business tools including Microsoft Office Suite Google Workspace Adobe DocuSign and compliance or contract management software.
• Excellent organizational and documentation skills with exceptional attention to detail.
• High level of professionalism integrity and discretion in handling sensitive information.
• Ability to think critically and apply that knowledge to decision making particularly under ambiguous circumstances.
• Strong research and analytical skills.
• Ability to interpret apply and communicate complex regulatory and compliance requirements.
• Strong written and verbal communication skills.
• Demonstrated ability to work independently and collaboratively across teams managing multiple priorities effectively in a fast-paced environment.

Education and Experience:

• At least 2 years of experience in business licensing compliance administration or regulatory operations with a nationwide organization.
• Bachelors degree in Business Administration Legal Studies or a related field preferred.

Physical Requirements:

• Ability to sit or stand for extended periods
• Must be able to use a computer for long periods of time

EquipmentShare is dedicated to fostering a diverse and inclusive workplace. As an equal opportunity employer EquipmentShare does not discriminate based on race national origin gender gender identity sexual orientation protected veteran status disability age or any other legally protected status.

A Workplace For All

At EquipmentShare we believe the best solutions come from a team that reflects the world around us. Our initiative A Workplace For All is rooted in the belief that we must work together to solve some of the toughest problems in construction. That means attracting developing and retaining great people from all walks of life.

We value different backgrounds talents and perspectives. We want you to feel like you belong here because you do.

EquipmentShare is an EOE M/F/D/V.

Employment is contingent on passing a background check. Additionally some roles require passing a drug test depending on the job responsibilities.