Grants Coordinator-Full Time with Benefits

The Grants Coordinator will provide oversight and management for system-wide grant activity throughout the funding life cycle from procurement to financial management. The candidate will serve as the primary liaison between the operational and finance teams. This position will comply with all pre-award and post-award policies and procedures defined by Frederick Health and the funder which may include federal state local and special interest or foundation grants. The Grant Administrator will develop budgets for new and competing grant awards perform regular reviews of funds and budgets for purposes of confirming charges and reconciling discrepancies and will do budget projections for the lifetime of each grant for the Operational leader. They will perform additional duties to support the system as needed.

While experience in grant administration is preferred as is a working knowledge of federal state and foundation grant regulations and requirements this experience is not essential. This role is an excellent opportunity for a motivated detail-oriented individual.

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required.

Planning and Workflow Management Skills:

• Ability to independently prioritize multi-task and meet deadlines
• Demonstrated ability to be organized and flexible in an environment that requires continuous monitoring of priorities
• Exceptional attention to detail
• Robust problem-solving ability including the ability to gather information identify resources and imagine alternatives

Communication Skills:

• Excellent written and verbal communication skills
• Cognizant and respectful of cultural differences in communication approach

Professionalism and Integrity:

• Exceptional judgment and an ability to maintain confidentiality
• Excellent interpersonal and management skills with facility to interact professionally at all levels
• Positive customer-service orientation
• Desire to promote change and initiate new ideas for constant improvement

QUALIFICATIONS

• Bachelors or advanced degree
• 3 years of related experience experience with NIH grants and/or clinical trials preferred
• Advanced Excel skills required; experience using other accounting or financial software helpful

Job Specific Duties include:

Pre-Award:

• Coordinate grant proposal preparation; identify new opportunities for funding; is aware of and works with internal and external proposal submission deadlines for various funding opportunities
• Oversee all aspects of the grant application process including development of study budgets for sponsored research and associated funds in accordance with sponsor fiscal policies and procedures
• Serve as primary contact for collaborating sites regarding development of budgets addressing fiscal questions and monitoring for compliance with Partners and sponsor policies
• Understand and conform with the administrative budgetary and financial compliance regulations of all sponsors as well as with Partners fiscal policy; stay current and up to date on all policy changes

Post-award:

• Review outgoing subaward invoices and financial status reports
• Collaborate with Operational leaders on progress reports
• Provide timely closeout of all expired projects through the coordination of fiscal and administrative resources throughout the system
• Provide guidance regarding the allowability of costs to be charged to a grant
• Monitor project expenditures including monthly assessments of fund activity; recommend action as necessary; prepare and maintain financial reports on an ongoing basis
• Identify and prevent project overruns
• Process outgoing subaward payments for approval and track them against budgets
• Review check requests and reimbursements for errors and missing documentation before processing
• Provide Operational Leader and subaward sites counsel regarding fiscal strategy; anticipate and proactively address problems

Division/Other Responsibilities:

• Attend staff meetings
• Actively participate on the Community Benefit Steering Committee and collaborate with individuals across the system to ensure reporting is accurate timely and complete including the proficient use of CBISA/Community Benefit software tool.

Caring for you as you care for the CommUNITY

Frederick Health offers a comprehensive and affordable benefits package. Health Dental and Vision insurance are offered the 1st of the month after 30 days of employment to all employees hired to work at least 20 hours per week and we offer multiple plans to best meet your and your familys needs. Life insurance Short-Term Income Replacement and Long-Term Disability are employer paid for eligible employees. Frederick Health offers a robust Paid Time Off program for eligible employees. Our 403B retirement plan helps you save for your retirement and includes an employer match to eligible employees. All employees have access to free financial planning sessions. We also offer an educational assistance program to support your education goals as well as an employer paid Employee Assistance Program.

Pay is based on experience skills and education. If position is part-time salary will be pro-rated based on scheduled hours. The pay range may also vary within the stated range based on specialty if applicable. Non-Exempt positions may have shift differential and/or Overtime paid if applicable.

Salary Range: $64105.60 - $91873.60

Hours: Flexible start and end time full time 40 hours per week 80 hours per pay.

Required Experience:

IC