Senior Coordinator, Revue générale de droit

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Position Purpose:

Supports the editor or professor in administering planning managing and co-ordinating publication of the Revue générale de droit. Implements editorial procedures and policies to ensure that the publication is uniform and standardized. Liaises with internal and external organizations and provides them with expert advice.

Your responsibilities will include:

• Manages administrative work and legal publication tasks for the Revue générale de droit. Assists the editor in planning for issues and liaises with publishers and contacts (external individuals stakeholders partners) providing expert advice on topics including composition and printing.

• Shares guidance and information with authors communicating and following up with them throughout all publication procedures. Serves as a resource person providing information and assistance as needed for publication.

• Ensures all stakeholders and reviewers meet their deadlines at all stages in the publication process including by keeping files up to date and staying in contact with stakeholders.

• Applies typographical rules as part of corrections and amendments ensuring quality and consistency and makes required changes to manuscripts proofs and layouts.

• Supervises the work of a reviser on contract and trains and manages students enrolled in the Assistanat à la rédaction dune revue juridique course.

• Provides guidance and assistance during the selection process for the Assistanat à la rédaction dune revue juridique course and evaluates students work in collaboration with the journal editor.

• Updates digital information on the journal website.

• Monitors the assessment of articles for awards and manages correspondence from assessment committee members to ensure committees run as smoothly as possible.

• Advises the journal editor on budget and grant management by updating and reviewing records of deposits.

• Assists the journal editor in duties related to the Fiducie Collection Bleue (various monitoring tasks organizing meetings taking minutes accounting).

What you will bring:

• Experience in administration as well as knowledge and expertise related to legal writing and editing including legal terminology normally acquired through post-secondary studies or an equivalent combination of education and experience

• Mastery of written French

• Knowledge of the principles of academic publication and experience in managing such publications

• Experience in administrative writing as well as knowledge of typographical rules and editorial terms

• Attention to detail

• Ability to manage priorities meet multiple tight deadlines and make decisions to solve problems

• Strong self-sufficiency in work methods and in meetings with partners and stakeholders

• Availability to work on a flexible schedule

• Experience in using computer systems and software such as MS Office (Word Excel) Adobe Acrobat (PDF) word processors databases email and internet browsers

• Knowledge of the Manuel canadien de la référence juridique an asset

• Knowledge of English

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect teamwork and inclusion where collaboration innovation and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply we welcome applications from qualified Indigenous persons racialized persons persons with disabilities women and LGBTQIA2S persons. The University is committed to creating and maintaining an accessible barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment assessment and selection processes. Applicants with disabilities may contact to communicate the accommodation need. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1 2022 the University required all students faculty staff and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 Covid-19 Vaccination. This policy was suspended effective May 1 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.