1901 CIC Office Manager

Communities Empowered Through Construction

Job Location:

Chicago, IL - USA

Monthly Salary: $ 60000 - 66000

Experience Required: 1-3years

Posted on: 8 hours ago

Vacancies: 1 Vacancy

Job Summary

Oversee daily office operations ensuring efficiency in workflows and software utilization.

Manage company correspondence including emails calls and document organization.

Maintain office systems supplies and technology ensuring smooth integration with QuickBooks Stack CT Project Scheduling 10 and Journeyman software.

Handle certified payroll processing ensuring compliance with prevailing wage laws.

Manage invoices purchase orders and payments for subcontractors and vendors.

Work with accountants for bookkeeping and tax-related tasks using QuickBooks.

Track project budgets expenses and financial reporting.

Oversee compliance documentation for city state and federal regulations.

Assist in bidding and estimating processes using Stack CT software.

Track project schedules and milestones using Project Scheduling 10.

Coordinate with field teams on daily logs and reporting via Journeyman software.

Ensure permits insurance and licenses are current and accessible.

Act as the primary liaison between the company and city officials for permits inspections and regulatory approvals.

Maintain strong communication with clients investors and retail tenants involved in development projects.

Coordinate with partnering companies including minority-owned subcontractors architects and engineers ensuring smooth collaboration.

Assist in hiring onboarding and managing employee records.

Ensure safety training and certifications are up to date.

Organize team meetings progress reviews and site visit coordination.

Managing office software project management tools and IT support needs

Maintaining company databases CRM systems and cloud storage

Ensuring effective communication between office and field staff

Assisting with contracts bid documents and compliance paperwork

Ensuring adherence to local state and federal regulations

Handling confidential and sensitive company information

Requirements

27 Wards Resident Preferred
1 - 3 Years Working Experience
Office Management
Microsoft Suite
Great Communications Skills
QuickBooks
Financial Reporting
Project Management Tools

Benefits

TBC

Required Skills:

27 Wards Resident Preferred 1 - 3 Years Working Experience Office Management Microsoft Suite Great Communications Skills QuickBooks Financial Reporting Project Management Tools

Oversee daily office operations ensuring efficiency in workflows and software utilization. Manage company correspondence including emails calls and document organization. Maintain office systems supplies and technology ensuring smooth integration with QuickBooks Stack CT Project Scheduling 10 and J...