Procurement Executive Vendor Risk

About the Opportunity

On behalf of our international client we are hiring a Procurement Executive (Vendor Risk).

Our client is a well-known company specialised in the maritime and logistics industry. With almost 200 years of establishment they have built a reputation for integrity consistency reliability and excellence which we constantly seek to protect and grow in our business today and in the future.

Joining the team as a The Procurement Executive (Vendor Data) you will be responsible for conducting vendor due diligence/ screening and acts as the first-line reviewer and approver of vendor risk submissions provided directly by vendors during onboarding and periodic re-assessments. The role is the custodian of vendor risk records and ensures that all vendor risk submissions are complete accurate consistently assessed and aligned with the Groups procurement compliance and risk management requirements. Based in the Dalian COE this role supports Global Procurement by ensuring vendors are properly vetted prior to onboarding or engagement.

Key Responsibilities

A. Vendor Screening & Due Diligence

Review vendor risk questionnaires declarations and supporting documents submitted by vendors.

Perform first-line risk assessments across cybersecurity compliance financial and procurement risk domains.

Validate risk responses against defined criteria thresholds and evidence requirements.

Approve low to medium risk vendor submissions within delegated authority limits.

Identify high-risk indicators and determine escalation requirements.

Act as the formal first approver in vendor risk workflows.

B. Risk Escalation & Coordination

Escalate vendor risk submissions to designated risk owners for second-line assessment where required.

Coordinate clarification requests remediation actions and follow-ups between vendors and internal risk owners.

Track outstanding risk reviews mitigation plans and approval statuses.

Consolidate risk owner feedback and ensure final risk decisions are documented and closed prior to onboarding or continuation.

C. Vendor Risk Custodianship & Governance

Act as custodian of vendor risk records and documentation.

Maintain vendor risk profiles scoring approval status and reassessment schedules.

Ensure consistency and standardisation in risk review and approval practices.

Trigger periodic vendor re-assessments and event-driven reviews (e.g. scope changes incidents).

Support updates to risk frameworks approval matrices and operating procedures.

D. Controls Compliance & Audit

Ensure vendor risk activities comply with internal policies regulatory expectations and audit standards.

Maintain complete audit trails for all risk reviews approvals escalations and decisions.

Identify recurring risk issues trends and control gaps and escalate appropriately.

Support internal and external audits related to third party and vendor risk management.

E. Systems Reporting & Continuous Improvement

Use vendor risk management tools ERP systems and onboarding platforms (e.g. NetSuite Diligent tools).

Produce regular reports on vendor risk profiles approval volumes SLA performance and escalations.

Recommend improvements to risk questionnaires workflows and assessment criteria.

Support UAT/SIT testing for vendor risk workflow or system enhancements.

Requirements

• Diploma or Degree in Procurement Risk Management Finance Compliance Business or related fields.
  

• 24 years of experience in third party risk management vendor risk procurement governance or compliance roles.
  

• Experience with Third Party Risk Management (TPRM) systems (Diligent Dow Jones etc.)
  

• Experience working in shared service COE or multinational environments.
  

• Fluent in English (written and spoken) - primary business language
  

• Proficiency in at least one additional language: Chinese (Mandarin) Japanese or Korean
  

Benefits

• 13th month salary
  

• Social insurance: full salary
  

• 14 annual leave 9 sick leaves
  

• Performance bonus (based on performance and business results)