Police Records Specialist I

The Oro Valley Police Department (OVPD) is currently accepting applications for the position of Police Records Specialist.Interested applicants are required to submit an online application no later than February 18 2026 at 5:00 PM. Upon submission applicants will receive an email from Guardian Alliance Technologies containing a secure link and instructions to create an online account. This account will serve the purpose of collecting information and documents required for the Personal History Questionnaire (PHQ). The PHQ must be completed and certified by February 23 2026 to be considered for the next step in the hiring process.

Qualified applicants will be invited to participate in an oral board interview anticipated to be scheduled the week of March 2 2026.

If you have any specific questions about the position or the process please contact the OVPD Recruiting Team at .

The Oro Valley Police Department is hiring a Police Records Specialist I with strong technical and customer service skills and excellent attention to detail. The ideal candidate will understand and practice confidentiality be comfortable in a fast-paced office environment and be able to multi-task while maintaining accuracy.

Under close supervision receives files maintains and releases records to the public Police Department and other law enforcement agencies.

• Receives files maintains and releases records to the public Police Department and other law enforcement agencies.
• Responds to information requests from Police other law enforcement officials and the public.
• Maintains required physical security and confidentiality of information encountered or created during the course of assigned duties.
• Ensures compliance with records retention processes andschedules.
• Performs case review and validation and uploads case reports into records management system.
• Adds names vehicles property and arrest information and scans all documents into system.
• Transcribes written and taped reports from Police Officers. Transcribes interviews from detectives as needed.
• Greets the public answers the phone and provides information and direction to appropriate personnel.
• Notarizes documents for law enforcement purposes.
• Conducts background checks for criminal involvement of military personnel private investigators and other law enforcement agencies.
• Disseminates disposition sheets for local courts makes any corrections and forwards to Arizona Department of Public Safety.
• Scans accident reports into on-line reporting system accessed by the public.
• Processes all 3511 impound releases by verifying license and registration through MVD filling out release paperwork and collecting monies.
• Handles all requests for fingerprinting by the public to include instruction and collecting monies.
• Responsible for balancing monies and makingbi-weeklydeposits to Finance.
• Performs standard redactions to written reports photos 911 audio audio interviews and body worn camera videos all of which could contain disturbing or graphic content.
• Assists with monthly validations and reports according to the National Incident Based Reporting System (NIBRS).
• Maintains active archived computerized or hard copy records files according to federal state and local regulations and standard operating procedures of the department.
  

• Knowledge of or ability to learn applicable Town state and Federal statutes rules ordinances codes regulations and other governing Police records management.
• Knowledge of or ability to learn Town and Department policies and procedures.
• Knowledge of or ability to learn law enforcement related terminology acronyms codes and abbreviations typically appearing in verbal and written communications.
• Knowledge of personal computer hardware software and data entry methods.
• Skill in compiling and maintaining complex and extensive records.
• Skill in assessing and prioritizing multiple tasks projects and demands.
• Ability to communicate effectively both verbally and in written communication.
• Ability to establish and maintain effective working relationships.
• Ability to organize work set priorities meet critical deadlines and follow up on work assignments with minimal supervision.
• Ability to type efficiently and accurately while listening attentively to audio.
• Ability to follow verbal and written instructions.

• A High School diploma or GED.
• One (1) year experience in a law enforcement or administrative setting or three (3) years of general office experience with concentration on filing and records management.
• Must obtain Level B Terminal Operator Certification within six (6) months of hire.
• An equivalent combination of education and experience may be considered.
• Successfully complete background investigation.

• Work is performed in an indoor environment.
• Regular daily attendance is an essential function for this position and be willing to work overtime as required.

The Town of Oro Valley is an Equal Employment Opportunity employer. The Town does not discriminate in the provision of employment opportunities benefits or privileges; create discriminatory work conditions; or use discriminatory evaluative standards in employment if the basis of that discriminatory treatment is in whole or in part the persons race color national origin age religion disability status gender veteran status political affiliation sexual orientation genetic information or marital status.