Payroll Specialist

Noida - India

Monthly Salary: Not Disclosed

Posted on: 9 hours ago

Vacancies: 1 Vacancy

Job Summary

Since our founding IDEMIA has been on a mission to unlock the world and make it safer through our cutting-edge identity technologies. Our technology leadership makes us the partner of choice for hundreds of governments and thousands of enterprises in over 180 countries including some of the biggest and most influential brands in the applying our unique expertise in biometrics and cryptography we enable our clients to unlock simpler and safer ways to pay connect access identify travel and protect public places at scale and in total security.

Our teams work from 5 continents and speak 100 different languages. We strongly believe that our diversity is a key driver of innovation and performance.

Purpose

The Payroll & HR Compliance Specialist will manage end-to-end payroll operations and ensure full compliance with Indian labour laws across all locations (Office Factory). The role is responsible for statutory filings labour inspections vendor compliance tracking and maintaining audit-ready documentation. This position ensures the organization adheres to all legal requirements while driving accuracy transparency and governance within HR processes.

Key Missions

Main Responsibilities

Payroll Management:
Oversee end-to-end payroll processing for on-roll contractual and consultant employees across all business units with 100% accuracy.
Validate salary inputs such as attendance overtime shift allowances hires leavers incentives bonuses reimbursements and deductions before payroll closure.
Ensure timely disbursement of salaries full & final settlements.
Conduct monthly payroll audits and reconcile payroll with Finance.
Generate monthly compliance and payroll MIS reports (cost sheets dashboards statutory trackers).
Ensure issuance of payslips Form 16 TDS computations and support year-end tax activities.
Lead internal and external audits related to payroll.
Adhere to strict payroll cut-off deadlines with internal and external stakeholders.
Handle employee queries related to payroll tax deductions and benefits.

Compliance & Statutory Regulations:
Ensure 100% compliance with statutory laws including PF ESI PT LWF Bonus and Gratuity.
Maintain statutory registers as required under applicable acts.
Liaison with internal and external auditors to facilitate payroll audits.
File timely returns (Form 24Q PF returns etc.) and ensure adherence to labor laws and statutory timelines.
Half Year / Annual Retunes like Maternity Payment of Bonus Equal Opportunity POSH Minimum Wages.

Labour Compliance Management (Internal & Contract Labour):
Manage compliance requirements under CLRAregistration/renewal of Principal Employer & Contractor licenses.
Verify and track all contractor/vendor compliances including PF ESIC PT Minimum Wages and LWF.
Maintain a monthly compliance dashboard for internal leadership review.
Conduct periodic vendor audits and ensure compliance certificates (e.g. Form V Form XII wage registers).
Handle labour inspections respond to notices prepare documents and support legal teams.
Maintain all statutory documentation for audit readiness.

Process Improvement & Automation:
Identify gaps and drive automation of payroll processes to improve accuracy and
efficiency.
Collaborate with IT and HRIS teams for system enhancements (SAP Keka).

Employee Taxation & Queries:
Oversee annual tax planning declaration verification and Form 16 generation.
Address and resolve employee payroll and tax-related queries within defined SLAs.
Data Management and Reconciliation:
Maintain accurate and confidential employee payroll records including new hires
terminations promotions and other status changes
Reconcile payroll accounts and general ledger entries.

Profile & Other Information

Key Skills
Strong understanding of payroll processes taxation and labor law compliance.
Advanced Excel and analytical skills.
High proficiency with payroll systems (e.g. SAP Success Factor Keka Darwin Box)
Excellent communication skills.
Strong understanding of Indian labour laws statutory filings registers and audit procedures.

By choosing to work at IDEMIA you will join a unique tech company offering a wide range of growth opportunities. You will contribute to a safer world collaborating with an international and global community. We value the diversity of our teams and welcome people from all walks of life regardless of how they look where they come from who they love or what they think.

We deliver cutting edge future proof innovation that reach the highest technological standards and were transforming fast to stay a leader in a world thats changing fast too.

At IDEMIA people can develop their expertise and feel a sense of ownership and empowerment in a global environment as part of a company with the ambition and the ability to change the world.

Visit our website to know more about the leader in Identity Technologies

Required Experience:

Since our founding IDEMIA has been on a mission to unlock the world and make it safer through our cutting-edge identity technologies. Our technology leadership makes us the partner of choice for hundreds of governments and thousands of enterprises in over 180 countries including some of the biggest ...