Site Program Administrator

State College, PA - USA

Monthly Salary: Not Disclosed

Posted on: 12 hours ago

Vacancies: 1 Vacancy

Job Summary

Job Title: Site Program Administrator
Job Code: 33371
Job Location: State College PA
Job Schedule: 9/80: Employees work 9 out of every 14 days totaling 80 hours worked and have every other Friday off

Job Description:

This position reports to the Multi-Function Electronic Warfare Director and provides comprehensive administrative support for business unit programs. Responsibilities include calendar management meeting coordination and scheduling expense report processing travel arrangements catering special event planning timecard administration and preparation of documents spreadsheets reports and presentations. The role also involves creating and maintaining logs databases inventories filing systems (hard copy and electronic) and status reports. Additional duties may include research and data analysis. Due to exposure to confidential management discussions discretion is essential.

Essential Functions:

Works independently to perform complex administrative support duties exercising sound judgment and initiative to resolve problems and make recommendations.
Multi-task effectively amid frequent interruptions and tight deadlines
Effectively prioritize assignments and deliver consistent high-quality results
Exercise sound judgment and maintain strict confidentiality with sensitive information
Manage and safeguard sensitive documents and files for leadership
Provide administrative guidance within defined scope of responsibilities
Assist in analyzing objectives establishing plans and resolving project issues
Monitor and manage critical department information projects and schedules
Ability to obtain DoD security clearance.

Qualifications:

Requires a High School diploma or equivalent and a minimum of 4 years of prior experience or 2 years post-Secondary/Associates Degree with 0 to 2 years of related experience.

Preferred Additional Skills:

2 years of experience as an administrative assistant
Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook and Teams)
Strong organizational skills with exceptional attention to detail
Excellent communication skills across all organizational levels
Proven ability to work collaboratively and maintain cooperative working relationships
Prior defense industry experience
Knowledge of Concur Travel Booking and Expense System
SharePoint administration experience
Confluence administration experience

Required Experience:

Unclear Seniority

Job Title: Site Program AdministratorJob Code: 33371Job Location: State College PAJob Schedule: 9/80: Employees work 9 out of every 14 days totaling 80 hours worked and have every other Friday offJob Description: This position reports to the Multi-Function Electronic Warfare Director and provides c...